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Forms

The Registrar’s Office wants to ensure that students are able to easily make adjustments to their program or personal information in a simple and quick way.

Most of our forms are in PDFs and you will need Adobe Reader to open them. Save a form to your computer by right-clicking on the form name and select "Save target as," "Save link as," or by opening the form in your browser and saving it.

Google Chrome users: Fill in the form, then Print to PDF to save your changes before attaching to an email.

If you have any difficulty accessing the forms, please contact the Registrar's Office.

Please note, if you are looking to change your campus, simply email student.records@uleth.ca to request the change.

 

Online forms are available below. Click the form name to learn helpful information about using and submitting the form.

Students can change their address through the Bridge. If you cannot access the Bridge to change your address for some reason, use this form. When you complete the form, send the form by email to regoffice@uleth.ca or print the form and drop off in-person at the Lethbridge Registrar’s Office (SU140) or the Calgary Campus Office (S6032).

Students who are attending the University of Lethbridge through participating in an approved exchange program need to complete this form.

WHO is this for? Undergraduate and Graduate Students.

WHY would I use this form? Use this form if you are a continuing student at the University of Lethbridge in good academic standing who wishes to take courses at another post-secondary institution (see the Registration and Academic Regulations sections of the Undergraduate or Graduate Calendar for eligibility requirements).

WHEN do I submit this form? You must submit this form by the following deadlines:

  • August 1 for the fall term
  • December 1 for the spring term
  • April 1 for the summer term (April 15 for summer 2020)

(See the Academic Schedule)

Submitting your application earlier than the deadline will allow more time for assessment and may improve your chances of securing a seat in the course(s) at the host institution

WHERE do I submit this form? Submit the completed application form to your Faculty/School by email or in person. If you are in a combined degrees program, submit the form to only one Faculty/School who will then coordinate with the other Faculty/School to ensure full review by both programs.

WHAT happens next?

Step 1: Faculty/School Review

  1. The Faculty/School will review and approve or deny your application for visiting studies authorization according to institutional and specific Faculty/School policies. When reviewing your application, your Faculty/School will consider:
    • course availability at the University of Lethbridge,
    • your program requirements,
    • residence requirements,
    • concurrent registration restrictions, and other factors.
  2. If approved, the Faculty/School will inform you of the transfer credit you may or may not receive upon successful completion of the course(s) at the other institution according to the Transfer Equivalency Database and of how the course(s) may or may not count toward fulfilling your program requirements.
  3. Courses not previously assessed for transfer credit may not receive transfer credit and/or may not fulfill program requirements.
  4. If the courses you wish to take have not previously been assessed for transfer credit, you are responsible for submitting detailed course outline(s) to Admissions. Submit your detailed course outline(s) as soon as possible upon receiving them from the other institution to allow more time for evaluation, e.g. prior to attending the other institution.

Step 2: Administration of Visiting Student Authorization

  1. The Faculty/School will forward the approved application to the Registrar’s Office to be added to your student record.
  2. You will be registered in a placeholder course (e.g. VIST 3999) for the fall or spring term(s) for which visiting studies authorization is granted. This will maintain your continuing student status at the University of Lethbridge.
  3. You will not be registered in a placeholder course if you have been granted visiting studies authorization during the summer or have been permitted concurrent registration.
  4. Concurrent registration is only granted in extenuating circumstances upon approval by the Faculty/School. If you have not been granted approval for concurrent registration, you are not permitted to register in and take courses at the University of Lethbridge while taking courses elsewhere under visiting student authorization.
  5. Pre-Education and Education students must provide evidence to the Faculty of Education of completion of their visiting studies elsewhere prior to the start of a Professional Semester.

Step 3: Registration and Completion of Course(s) at the Other Institution

  1. If you had previously registered for courses at the University of Lethbridge for the upcoming term of your visiting studies, but did not receive approval for concurrent registration, you must drop the courses on the Bridge.
  2. At the conclusion of your visiting studies at the other institution, you are responsible for arranging for official transcripts to be sent as soon as possible to the University of Lethbridge Registrar’s Office.
    • If the course(s) you took may be used to fulfill program requirements and you are in your last term of your program, ensure official transcripts are received by the Deadline for receipt of outstanding documents in support of an Application for Graduation (see the Academic Schedule).
  3. You must register in the fall or spring term immediately following the approved visiting studies term(s) to maintain continuing student status at the University of Lethbridge. If you do not register in the following term, you will lose continuing student status and must re-apply for admission under the Post-Secondary Admission Route.

If you decide not to pursue visiting studies:

  1. Register in uLethbridge courses in the upcoming fall or spring term(s) to maintain your continuing student status.
  2. If you were registered in a placeholder for the term(s), contact your Faculty/School to have the placeholder course registration removed from your record.

 

HELPFUL resources:

WHO is this for? Undergraduate and Graduate Students.

WHY would I use this form? Use this form to withdraw from all courses in your fall or spring term. We have many services on campus to help you with program and career planning, course options and timetabling, and student success. Keep in mind that changing your course load may affect your eligibility for scholarships, loans, and sponsorship. Chat with an academic advisor to learn more.

WHEN do I submit this form? Submit this form after the Extended Drop deadline up to the last day of class in the given term as indicated in the Academic Schedule.

WHERE do I submit this form? Undergraduate students complete the form, send the form by email to student.records@uleth.ca or print the form and drop off in-person at the Lethbridge Registrar’s Office (SU140) or the Calgary Campus Office (S6032). Graduate students must obtain a signature from the Dean of the School of Graduate Studies. Graduate students should print the form, get the signature, and drop the form off in-person at the Registrar’s Office.

WHAT happens next? The Student Records team in the Registrar’s Office will process your form. You should see the changes take effect in your Bridge account within one to two business days.

RELATED forms:

  • Summer Session/Term Complete Withdrawal
  • Course Withdrawal

HELPFUL resources:

WHO is this for? Undergraduate and Graduate Students.

WHY would I use this form? Use this form to withdraw from all courses in your summer term/session. We have many services on campus to help you with program and career planning, course options and timetabling, and student success. Keep in mind that changing your course load may affect your eligibility for scholarships, loans, and sponsorship. Chat with an academic advisor to learn more.

WHEN do I submit this form? Submit this form after the Extended Drop deadline up to the last day of class in the given term or session as indicated in the Academic Schedule.

WHERE do I submit this form? Undergraduate students complete the form, send the form by email to student.records@uleth.ca or print the form and drop off in-person at the Lethbridge Registrar’s Office (SU140) or the Calgary Campus Office (S6032). Graduate students must obtain a signature from the Dean of the School of Graduate Studies. Graduate students should print the form, get the signature, and drop the form off in-person at the Registrar’s Office.

WHAT happens next? The Student Records team in the Registrar’s Office will process your form. You should see the changes take effect in your Bridge account within one to two business days.

RELATED forms:

  • Spring/Fall Complete Withdrawal
  • Course Withdrawal

HELPFUL resources:

WHO is this for? Undergraduate and graduate students.

WHY would I use this form? Use this form to withdraw from one or more courses in a given term/session. If you want to withdraw from all your courses in a given term, use a Complete Withdrawal form (see related forms below). We have many services on campus to help you with program and career planning, course options and timetabling, and student success. Keep in mind that changing your course load may affect your eligibility for scholarships, loans, and sponsorship. Chat with an academic advisor to learn more.

WHEN do I submit this form? Submit this form after the Extended Drop deadline up to the last day of class in the given term or session as indicated in the Academic Schedule.

WHERE do I submit this form? When you complete the form, send the form by email to student.records@uleth.ca or print the form and drop off in-person at the Lethbridge Registrar’s Office (SU140) or the Calgary Campus Office (S6032).

WHAT happens next? The Student Records team in the Registrar’s Office will process your form. You should see the changes take effect in your Bridge account within one to two business days.

RELATED forms:

  • Fall/Spring Complete Withdrawal
  • Summer Session/Term Complete Withdrawal

HELPFUL resources:

WHO is this for? Undergraduate and graduate students.

WHY would I use this form? This form allows you to take a course that you are currently registered in and change the grading scheme from a letter grade to credit/non-credit.
There are many factors to consider when choosing Credit/Non-Credit, like transferability or future educational endeavours. You should check out Non-Grade Designations in the Academic Regulations section of the Undergraduate Calendar or the Graduate Calendar. It’s also helpful to consult with an academic advisor.

WHEN do I submit this form? This form is to be submitted within a certain timeframe. Check out the Academic Schedule and look for the dates to designate Credit/Non-Credit.

WHERE do I submit this form? When you complete the form, send the form by email to student.records@uleth.ca or drop it off at the Lethbridge Registrar’s Office (SU140) or the Calgary Campus Office (S6032).

WHAT happens next? The Student Records team in the Registrar’s Office will process your form. When your final grades are available, check your transcript to confirm the Credit/Non-Credit designation.

HELPFUL resources:

WHO is this for? Graduate Students.

WHY would I use this form? There are a few reasons why you may want to repeat a graduate studies course. You want to improve a course grade, improve your GPA, and/or meet program requirements.

WHEN do I submit this form? You should submit this form once you have completed the repeated course.

WHERE do I submit this form? Once you have completed your repeated course (or approved equivalent) you will print and fill out this form, get a signature from the School of Graduate Studies Dean’s office, and drop the form off in-person at the Lethbridge Registrar’s Office (SU140) or the Calgary Campus Office (S6032).

WHAT happens next? The Student Records team in the Registrar’s Office will process your form.

HELPFUL resources:

WHO is this for? Undergraduate and Graduate Students.

WHY would I use this form? If you want to study something that fits into your program that is not offered as a formal course at the University, you may propose an Independent Study. You have the opportunity to create learning experiences tailored to your personal or professional interests. There are rules and limitations surrounding Independent Studies that are specific to your Faculty/School or program. Review the Independent Studies sections in the appropriate Faculty/School or program section in either the Undergraduate Calendar or the Graduate Calendar.

WHEN do I submit this form? Submit this form by the Add/Drop deadline as indicated in the Academic Schedule in the term that you will complete the course. In order to submit this form, you have successfully presented your course syllabus and outline to your supporting instructor/supervisor, and have gathered all the appropriate signatures on your form.

WHERE do I submit this form? When you complete the form, send the form by email to student.records@uleth.ca or drop off at the Lethbridge Registrar’s Office (SU140) or the Calgary Campus Office (S6032).

WHAT happens next? The Student Records team in the Registrar’s Office will process your form. You should see the changes take effect in your Bridge account within one to two business days.

HELPFUL resources:

Current and former students can request a change to their legal name on University documents. When you complete this form, send the form by email to regoffice@uleth.ca or print the form and drop it off in-person at the Lethbridge Registrar’s Office (SU140) or the Calgary Campus Office (S6032). You’ll also need to supply official documentation of your name change to support your request. See the form for a list of official documentation options, and how to guarantee your official documentation if submitting this form by email.

WHO is this for? Anyone that is not admitted to a program (undergraduate or graduate level).

WHY would I use this form? Use this form to register as an Open Studies student. You might choose Open Studies for many reasons: not sure what you’d like to major in; missed the application deadline; picking up courses for interest; satisfying admission requirements; or attempting to boost your GPA. You cannot graduate from Open Studies, so if gaining a credential is your goal, you’ll need to gain admission to a program at some point. All courses you take as an Open Studies student will be recorded on your official academic transcript. Keep in mind that changing your course load may affect your eligibility for scholarships, loans, and sponsorship. Chat with an academic advisor to learn more.

WHEN do I submit this form? Registration for Open Studies typically opens August 1 for the fall term, December 16 for the spring term, or April 16 for the summer term. Check the Academic Schedule for exact dates.

WHERE do I submit this form? When you complete the form, When you complete the form, email it to regoffice@uleth.ca by the Add/Drop deadline as indicated in the Academic Schedule or print the form and drop off in-person at the Lethbridge Registrar’s Office (SU140) or the Calgary Campus Office (S6032).

WHAT happens next? The Student Records team in the Registrar’s Office will process your form and will email you your assigned registration time. If you are new to the University, you’ll receive instructions to the personal email address you indicate on your form to set up your @uleth email account and Bridge account.

RELATED forms:

  • Undergraduate Application
  • Transfer Credit

HELPFUL resources:

If you are a newly admitted or continuing undergraduate student, you may change your program of study at any time prior to submitting your application to graduate at the end of your program by filling out the appropriate form. Students are strongly advised to speak with an academic advisor prior to making changes to their program of study.

Request to Add/Remove Minor, Concentration, Specialization, or Change a Disciplinary Stream (Undergraduate).

For Arts & Science, or Dhillon School of Business students, you can complete the Request to Add a Second Major form by logging onto the Bridge.

If you are unable to complete the form through the Bridge, you can complete the PDF fillable form here, and email to admissions@uleth.ca.

WHO is this for? Undergraduate students, graduate students, and community members.

WHY would I use this form? Use this form to request to audit a course. Auditing a course is a great way to take a class for your own personal interest. You do not participate in assignments, exams, or conversations, but you have the opportunity to follow along in course textbooks and form your own opinions about the lectured topics. The cost for auditing a course is half the normal tuition of the course. Permission from the instructor of the course is required to audit the course. Some courses may not be available for audit.

WHEN do I submit this form? Each term has a short window to register for audit courses. This occurs after the Add/Drop deadline. See the Academic Schedule for exact dates.

WHERE do I submit this form? When you’ve completed the form, print the form and obtain the signature of the course instructor. Once signed, send the form by email to student.records@uleth.ca or drop off at the Lethbridge Registrar’s Office (SU140) or the Calgary Campus Office (S6032).

WHAT happens next? The Student Records team in the Registrar’s Office will process your form. If you are new to the University, you’ll receive instructions to the personal email address you indicate on your form to set up your @uleth email account and Bridge account.

HELPFUL resources:

Students can log onto the Bridge to complete their change of program or major for all undergraduate programs.

If you are unable to complete the form through the Bridge, you can complete the PDF fillable form here, and email to admissions@uleth.ca.

  • Students are strongly advised to speak with an academic advisor prior to making changes to their program of study.
  • If you are graduating and applying to a second undergraduate degree, or currently enrolled in Open Studies or EAP and applying to an undergraduate program, complete the online Undergraduate Application.
  • If you are applying to a graduate program, complete the online Graduate Application.

WHO is this for? Undergraduate students, graduate students, and alumni.

WHY would I use this form? Students and alumni can request unofficial and official transcripts through the Bridge. Use this form when you are unable to access the Bridge or unable to pay online via Visa or Mastercard. As of July 1, 2020, the charge for printed, official transcripts is $10 per copy.

WHEN do I submit this form? You should submit this form when you require an official academic transcript and are unable to access the Bridge or pay online. Keep in mind: after receiving this form, we will produce your transcript upon confirming you have submitted payment for all the copies requested, so you’ll want to ensure that your transcript has everything you require recorded. If you are waiting for a grade, grade change, program completion or another change to your transcript, wait for the change to be recorded before submitting this form.

WHERE do I submit this form? Send the completed form by email to transcripts@uleth.ca and arrange for payment with the Registrar’s Office (by email transcripts@uleth.ca, by phone 403-320-5700, or in-person at the Lethbridge Registrar’s office - SU140).

WHAT happens next? The Information Centre team in the Registrar’s Office will process your form. When the transcript is produced we will follow your instructions (via the form) to make sure your transcript is delivered appropriately.

HELPFUL resources:

Students apply to University undergraduate programs through APAS. If you cannot access APAS to apply for some reason, use this form.

 

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