Room Booking

Support Services

Here you will find all information required to book and reserve classrooms, conference rooms, sports venues and other facilities along with support services for your meeting or event on our campus.

University Departments >> Self Service Bookings

  • Booking groups with university accounts are considered to be University Departments.
  • University departments are not charged rental fees for most University facilities.
  • Fees for services and facilities may apply as outlined in the University Facilities, Use and Rental Policy and Facilities Responsibility Mandate.

Student Organizations

  • Student organizations are not charged facility rental fees for general purpose classrooms or some event space.
  • Fees for services and facilities may apply as outlined in the University Facilities, Use and Rental Policy and Facilities Responsibility Mandate.
  • All campus bookings for student ratified clubs must be booked through the SU Operations Coordinator.

Table Bookings are NOT available through the Outlook calendar - First Come, First Served!

If you would like a table in the UCA Atrium to promote an event or cause, there will be 3 tables and a few chairs placed in the north alcove.  These are available on a first-come, first-served basis and not to be booked through the Outlook Calendar.
 
For Markin Atrium there will be two tables and a few chairs placed near the elevators in Markin Hall.  As stated above these are first-come, first-served.  If you arrive and a table is not available you will need to make arrangements to promote your event or cause on another day.

Online Booking Instructions using Microsoft Outlook

Outlook Booking Manual for PC Users.pdf

Outlook Booking Manual for Mac Users.pdf

Event Planning Checklist

Facilities Advisory Form

When booking AH 100, Markin Hall Atrium, or University Centre for the Arts Atrium:

Remember that there are mandatory set up and clean up times to consider when making your booking. These times need to be added into your timeline for the event. For example: If you are booking AH100 from 9:00am – 2:00pm please make the time on your booking from 8:00am – 3:00pm.

  • AH 100 -1 hour (before and after)
  • Markin Atrium/Quad/Patio - 1 hour (before and after)
  • UCA Atrium/Patios - 1.5 hours (before and after)

Facilities does event set ups between the hours of 8 am and 4 pm Monday through Friday only.

  • So, for example, you want to host an event at 8 am in the morning, be sure to request the space at the end of the previous day (3pm-4pm) so that Facilities has ample time the day prior to set up your event.
    Cleaning is from 5am – 1pm. Any events that require cleaning outside these hours are subject to a charge.
  • For example, if an event was in Andy’s Place from 8:00am – 12:00pm and you would like to use the space from 2:00-4:00pm and would like the room cleaned prior to your event a charge may apply.

Have you sent out information about your event to the appropriate departments so everyone knows what is happening?

  • Advisory email to the departments involved
  • Place a Notice on the Notice Board

Please ensure your event is in compliance with University Policies: