Zoom

 

 

The University has secured licenses of Zoom to help with both synchronous delivery of classes as well as recording lectures for asynchronous delivery. Faculty can access their Zoom space by going to https://uleth.zoom.us and clicking on the Sign In button (login with your U of L credentials)

Scheduling

The Teaching Centre is recommending that you create a reoccurring meeting for each of your classes with a secure password. The meeting link and password can then be posted in your Moodle course so that students are using the same link and password for each class. Setting up a new meeting for each course section you teach will keep things easier in the long run and help keep unwanted visitors from attending your class. We also encourage you to enable registration so that your students sign in with their U of L account to access Zoom to enable you to create preassigned breakout rooms.

If you are emailing Zoom links to your students, be sure to also put those links in your moodle course or teaching hub so students can access the links from there as well. During the beginning of a semester, students may add/drop courses and not receive emails sent earlier to the class mailing list.

Reports and Polling

If you use polling or registration, you can export those registered and polling results in the Reports tab. These reports can provide information about who logged in to the meeting and for how long.

Learn More

Registration

Scheduling a meeting that requires registration will allow participants to register with their e-mail, name, other questions, and custom questions. You can also generate meeting registration reports if you want to download a list of people that registered.

Learn more

Breakout Rooms

Video Breakout Rooms

Use this CSV file as a template to structure your breakout room file. CSV files open in programs like Excel and Numbers. Be sure that when you open and edit the CSV file that you are indeed saving it as a CSV file and not as an XLSX file. Zoom will pre-assigned breakout rooms requires a CSV file, so make sure you are saving in the correct format.

https://support.zoom.us/hc/en-us/article_attachments/360064694172/breakout_room_sample.csv

NOTE: If you are using pre-assigned breakout rooms students must first log in to zoom then join your class. Not logging in with their UofL credentials will cause them to not be put in to break out rooms.  

Intro to pre-assigned breakout rooms (5 min):
 https://uleth.yuja.com/V/Video?v=146101&node=717857&a=1091535030&autoplay=1

Part I – Schedule a meeting with pre-assigned breakout rooms (18 min): 
https://uleth.yuja.com/V/Video?v=146143&node=718012&a=1949044489&autoplay=1

Part II – Creating a .csv for pre-assigned rooms (23 min): 
https://uleth.yuja.com/V/Video?v=146910&node=720682&a=2005022045&autoplay=1

Part III – launching breakout rooms in a Zoom meeting (6 min):
 https://uleth.yuja.com/V/Video?v=146916&node=720688&a=704403109&autoplay=1

Part IV – New Zoom feature: self-selecting rooms (6 min): 
https://uleth.yuja.com/V/Video?v=150776&node=735610&a=598744819&autoplay=1

Common errors we see and alternatives to pre-assigned rooms (17 min): 
https://uleth.yuja.com/V/Video?v=152412&node=741303&a=1507226642&autoplay=1

Safe classes

A new form of trolling in which a participant uses Zoom’s screensharing feature to interrupt and disrupt meetings and classes.

Students, staff, and faculty who are impacted by protected class (like race, sex, gender, religion or national origin) misconduct during Zoom sessions should be referred to titleix@usc.edu (students) or oed@usc.edu (staff and faculty) for supportive resources and reporting options.

https://keepteaching.usc.edu/tools/zoombombing-resources/

Beuler is a service that attends Zoom meetings as a bot. 

Here is some information on how you can take precautions against students that use Beuler for their Zoom sessions.

How to Beat Beulr and Ghosting During Your Zoom Class Sessions - Epic Higher Ed

Sharing Your Screen

Sharing Your Screen

Recording

Recording a Zoom Meeting

If you are planning to record your synchronous Zoom classes, it is important to include the University of Lethbridge FOIP disclaimer on your course outline and inform your students that the class is being recorded. According to FOIP, when a class is being recorded, students have the right to refuse to turn on their cameras. We recommended using YuJa to post your recorded videos in Moodle. YuJa videos can be set up to only be visible to the students in your specific course and automatically creates a transcription (closed captioning) for the video.

Protection of Privacy

The personal information requested in this Zoom lecture is collected under the authority of Section 33 (c) of the Alberta Freedom of Information and Protection of Privacy Act (“Act”) and will be protected under Part 2 of the Act. The information is collected for the purpose of [state specific uses for which the information is collected].  If you have any inquiries in regards to the collection of your personal information, please direct those inquiries to:  FOIP Coordinator, University of Lethbridge, 4401 University Dr. West, Lethbridge, Alberta T1K 3M4, telephone: 403-332-4620, email: foip@uleth.ca.

If the course is not being recorded there are no FOIP issues with requiring your students to have their cameras on. However, there are several reasons students may not want to have their camera on during class. Some students may not have a professional or private place to attend class, they could be connecting from their bedroom, kitchen, or have children around. We need to be sensitive of our students privacy and ensure all of our students feel safe and comfortable participating in class. Some of your students may also not have the robust and fast internet connection required for videoconferencing. We encourage all faculty to talk to their students at the start of the semester to establish etiquette and rules.

The University of Lethbridge Calendar clearly states that lectures and performances given by academic staff members and visiting speakers may be audio or video recorded by students provided prior approval has been granted by the instructor or performer. Permission to record is solely for the purpose of personal study by the student and does not convey any right to duplicate the recording. We recommend putting this statement in your course outline and talking to your students about your decision on personal recordings of classes at the beginning of the semester. Please keep in mind that students registered with the Accommodated Learning Centre may require audio or text transcriptions of Zoom/Teams classes.

The following link will give you instructions on how to download a cloud Zoom recording and host it on Yuja so that you can delete the cloud recording from your account and use the media via Yuja. https://www.uleth.ca/teachingcentre/uploading-zoom-cloud-recording-yuja

Requirements

Zoom has listed the minimum system requirements need to run Zoom here: https://support.zoom.us/hc/en-us/articles/204003179-System-requirements-for-Zoom-Rooms You should check to make sure you are running the most up to date version of Zoom on a system and internet connection that meets the minimum requirements.

Bandwidth

To test your bandwidth, you can go to www.speedtest.net . Using multiple screens can also affect your bandwidth test number.

Bandwidth requirements for Zoom are as follows:

  1. 2.0 Mbps upload and download for a single screen
  2. 2.0 Mbps up and 4.0 Mbps down for 2 screens
  3. 2.0 Mbps up and 6.0 Mbps down for 3 screens
  4. For screen sharing: 150 to 300kbps

System Requirements

Make sure you are running the needed version of your operating system to run Zoom.

  • Minimum OS:
    • macOS X with macOS 10.10 or higher
    • Windows 7 or higher
  • macOS or Windows OS hardware requirements:
    • 2.5 GHz dual-core Intel Core i5 or higher desktop CPU (single screen) processor
    • 2.8 GHz quad-core Intel Core i7 or higher desktop CPU (dual or triple screen) processor
    • Dual-bank RAM for better performance

To check which version you are running...

  • Windows: Select the Start button, type Computer in the search box, right-click on Computer, and then select Properties. Under Windows edition, you'll see the version and edition of Windows that your device is running.
  • Mac: To see which version of macOS you have installed, click the Apple menu icon at the top left corner of your screen, and then select the “About This Mac” command. The name and version number of your Mac's operating system appears on the “Overview” tab in the About This Mac window

More specifics on requirements can be found at: https://support.zoom.us/hc/en-us/articles/204003179-System-requirements-for-Zoom-Rooms

Students

If the Zoom class is not being recorded, there is not a FOIP concern with requiring students to have their cameras on during the class. However, there are several reasons students may not want to have their camera on during class. Some students may not have a professional or private place to attend class, they could be connecting from their bedroom, kitchen, have children around, etc. We need to be sensitive to our students’ privacy and ensure all of our students feel safe and comfortable participating in class. Some of your students may also not have the robust and fast internet connection required for videoconferencing. We encourage all faculty to talk to their students at the start of the semester to establish etiquette and rules.

Students should login to Zoom with their UofL credentials before connecting as it ensures they have proper access to the link should breakout rooms be used. But students can connect without logging in, but functionality may not be the same as a logged-in user.

Tutorials

Meeting Controls

Tutorials regarding Zoom and Moodle

http://moodleanswers.com/index.php/zoom

YuJa has the ability to pull Zoom recordings directly from Zoom for you (it can even be set to automatically pull Zoom recordings as they show up) – allowing you to easily migrate your stored recordings.

In order to manage this, you need to enable the Zoom integration within your account. You do this by following these steps.

1. Login to https://uleth.yuja.com with your U of L credentials

2. Once logged into YuJa, click on your Profile icon in the top right-hand corner of the screen and selecting the My Account option.

Yuja account

3. Along the left-hand side of your screen, there will then be a series of icons. You will want to hover over those icons and select the Integrations options (at the bottom of the icon list).

Yuja profile

4. You will then be presented with a screen that should show your email address pre-populated in a field title Zoom Linkage Email. You will want to click on the Send Verification Code button (which will send an automated email to you with a code).

Yuja verification code

5. The email that you receive should look something like this (with a unique Zoom verification code).

Yuja verification message

6. Copy that code and then return to your web browser (that you were configuring YuJa in) and paste it into the Verification Code field and click the Verify and Save button. IF you would like to automatically enable import from Zoom – remember to click the Enable Automatic import option BEFORE you click the Verify and Save button

Yuja verify and save

 

You have now enabled Zoom integration into your YuJa account! IF you set the Enable Automatic Import feature, then your future recordings will automatically import (once Zoom has finished processing them) into YuJa. This import process can take some time depending on the duration of your Zoom recording, how quickly the Zoom recording is processed and how busy the YuJa system is (as it not only has to transfer the file, but also then process the recording).

Once the YuJa recording has finished transferring and processing, you will receive an email letting you know that your recording is ready to be viewed. At this point, you can follow our tutorial on Displaying your YuJa Content Within Your Moodle Course - http://moodleanswers.com/index.php/yuja/displaying-your-yuja-content-within-your-moodle-course

Again, this will only impact Zoom recordings that are made AFTER the integration is configured. If you have old recordings that you would like migrated into YuJa, please contact the Teaching Centre at teachingsupport@uleth.ca and request that Zoom recordings be migrated to YuJa on your behalf. Please try to be as specific as possible regarding the recordings that you would like migrated.