Academic Timetabling

This website provides information to University staff and students on the Institutional Timetabling Project, including the communication plan and resources helpful for stakeholders involved in the project.

Institutional Timetabling Draft Principles

The following draft principles have been proposed by the Academic Timetable Work Group for the institutional timetabling guidelines. These principles are used to support decision-making in the creation of our institutional timetable, to meet the needs of students, faculty and programming, and support an effective use of academic space resources.

P1. Optimization of students’ academic experiences;

  • The institutional Academic Timetable is created such that it ensures:
    • A positive academic experience for students by constructing timetables with conflict-free core courses that are accessible,
    • The widest possible selection of elective courses, considering institutional resources, and
    • The ability for students to complete their program in a timely fashion.

P2. Support the pedagogical needs of courses and programs; pedagogy as a driver

  • The class schedule should be designed to:
    • Meet the pedagogical needs of programs and courses,
    • Be timetabled into academic space according to required classroom properties to support pedagogy.

P3. Endeavour to schedule course deliveries so that faculty members can balance their teaching, research and service activities;

P4. Units work together in a collaborative and transparent manner in order to meet the needs of a coordinated approach to timetabling and to resolve class‐scheduling conflicts;

P5. Space is a scarce resource that is allocated in accordance with the priorities and plans of the University

  • Reference: Space Management and Allocation Policy (2013)

Academic Timetable Working Group Membership

The working group was formed in 2015 and membership has evolved since the group’s founding. ATWG current Terms of Reference. What follows is a list of current members as of August 1, 2019.

Susie Kennedy, Registrar
Nicole Freiheit, Assistant Registrar – Curriculum and Student Records, Registrar’s Office
Samantha Steel, Academic Timetable Coordinator, Registrar’s Office
Amanda Boschmann, Academic Timetable Specialist, Registrar’s Office
Emily Demyen, Room Booking Specialist, Registrar’s Office
Marlene Taylor, Manager – Student Registration and Information, Registrar’s Office
Trisha Henschel, Executive Director – Calgary Campus
Trish Jackson, Manager – Student Engagement, Enrolment Services
Mandy Moser, Manager, Institutional Analysis
Imaru Baquero, Manager, International Student Services
Marie Matkin, Director – Advising and Academic Support, Dhillon School of Business
Lori Skriver – Administrative Support, Dhillon School of Business
Deric Olsen, Interim Dean, Faculty of Fine Arts
Jackie Rice, Interim Dean, Faculty of Fine Arts
James Dobbie, Assistant Dean, Faculty of Fine Arts
Aaron Taylor, Faculty Member, Faculty of Fine Arts
Brad Parker, Faculty Member, Faculty of Fine Arts
Nancy Grigg, Associate Dean, Faculty of Education
Megan Kienzle, Administrative Assistant, Faculty of Education
Greg Ogilvie, Faculty Member, Faculty of Education
Helen Kelley, Interim Dean, School of Graduate Studies
Kristie Masuda, Curriculum & Timetable Coordinator, Faculty of Health Sciences
Harold Jansen, Acting Associate Dean, Faculty of Arts & Science
Shawn Johnsrude, Director, Faculty of Arts & Science
Shawn Bubel, Faculty Member, Faculty of Arts & Science
Jason Laurendeau, Faculty Member, Faculty of Arts & Science
Shelly Wismath, Dean, School of Liberal Education
Bev Garnett, Administrative Assistant, School of Liberal Education
Janay Nugent, Faculty Member, Faculty of Arts & Science and School of Liberal Education
Romany Craig, Librarian, Library
TBA, Graduate Students Association
Kate Potts, Vice-President Academic, Students’ Union