School of Graduate Studies Policies and Procedures

School of Graduate Studies Policies and Procedures

Version 2.0: November 26, 2020

 

Other Important Documents to View

 

Form FAQs

You can either type, draw, or insert an image of your hadwritten signature or initials.

1. Open the PDF document or form in Adobe Reader.

2. On the top of your window, look for the Sign icon and click it. Signatue Icon

  • A Fill & Sign toolbar will appear

Fill & Sign Toolbar


3. Click on Sign yourself in the toolabr, and then choose either Add Signature or Add Initials.

Sign or Initial


4. The signature panel will give you 3 options for signing: typing (not recommended), draw, or image.

Sign or Initial Panel
  • Choosing type will give you a small selection of cursive fonts to use as your signature
  • Choosing draw will allow you to use your mouse or a drawing tablet to sign your name as you would on paper
  • Choosing image will allow you to upload an image of your signature to use on the form
    • If you want to use an image as your signature/initials:
      • Sign in black ink on a clean, blank sheet of white paper. Sign in the middle of the paper so you don't photograph or scan the edges.
      • Photograph or scan. If you are taking a picture, make sure that the page is lit and that no shadows fall across the paper.
      • Transfer the photo or scan to your computer and upload it via the signature panel. You do not need to crop the image, Acrobat/Reader will import just the signature as long as the image is clean.

5. Click Apply, and the signature will appear at your mouse tip. Place the signature where it is needed, save the document, and distribute.

Additional Adobe Fill & Sign Help

Use this method if the document is a PDF, but you need to edit it. We will use an SGS form as an example.

1. Navigate to the SGS Document LIst & Select the form you require.

How to Save a PDF - Step 1


2. After the summary of what the form is, there is a link to a PDF document that will open in your browser.

3. To Edit the document, you need to save it locally to your hard drive.

  • At the top  of the browser, there are icons at  the top right that specify the actions you can take with this document (see the images below)
  • Click the download button and be sure to select Save File before pressing OK
  • The document will save to your hard drive and can now be opened for editing

How to Save a PDF - Step 3


4. Open up your PDF in either Adobe Reader (Windows/Mac) or Foxit Reader (Linux). Edit, save, and the document is ready for distribution.

Use this method if you come across information on The Bridge (or another webpage) that you need to email as PDF, such as enrollment verification, unnoffical transcripts, a time table, ect.

1. Find the web page that has the information you need to turn into a PDF. This can be a paystub, an rollment verification, unofficial transcripts, a time table, ect.

2. Scroll to the bottom of the page.

  • If there is a printer friendly button, click this first before continuing to the next step.

Convert a Webpage to a PDF - Step 1
  • No button? No problem! We'll use the browser to putput a PDF for us.

3. Find the options menu in your browser. For Firefox, Chrome and Edge this menu is located in the top right. Click on Print.

 

Convert a Webpage to a PDF - Step 2


4. Review the document and adjust margins or other sizing if necessary. When you're ready:

  • Firefox: click on Print in the top-left of your screen. Make sure Print to File is selected. Adjust the final name of your file and the saving location if needed, then press Print.
  • Chrome: click Save at the bottom of the dialogue. You will have a windowed dialogue pop up asking for the name of the document and where you would like to save it.
  • Edge: click Print at the bottom of the dialogue. You will have a windowed dialogue pop up asking for the name of the document and where you want to save it.

Convert a Webpage to a PDF - Step 3


5. Done! Your document is now ready for distribution.

Use this method when you have a  document in Word, Libre Office, Google Docs or any other word processor.

1. The basic forumla is the same for each word processor:

  • File > Export > Export to PDF
    OR
  • File > Save As > Save as PDF

 

Form Specific Questions

When does this form need to be sent to the SGS?

The table below can be found on pg. 14 of the SGS Policies and Procedures document.

Master of Arts The supervisor is identified at the application stage and the other members of the Supervisory Committee are identified and approved no later than six (6) weeks from the beginning of the first term for full-time students and 12 weeks from the beginning of the first term for part-time students. 


For students in the Economics major, the supervisor is identified no later than the end of the first term. The other members of the Supervisory committee are identified and approved no later than the end of the second term.
Master of Counselling
Master of Education
(Project Route)
The student is responsible for appoaching a prospective supervisor. The potential supervisor, in consultation with the student, recommends the Supervisory Committee members.
Master of Education
(Thesis Route)
The student is responsible for approaching a prospective supervisor. The potential supervisor, in consultation with the student, recommends the Supervisory Committee members.



Students in the Master of Education (General) and (Educational Leadership) programs may not normally apply for the Thesis option until they have completed at least four courses in their programs. Students in the Master of Education (Counselling Psychology) program may not normally apply for the Thesis option until they have completed at least three courses in their programs, one of which must be Education 5712.
Master of Fine Arts
Master of Music
A supervisor is identified by the home department at the application review stage. All members of the Supervisory Committee are confirmed and approved within the first term of study.
Master of Nursing
(Thesis Route)

The student’s supervisor is identified and approved after completion of Nursing 5110. The supervisor (or at least one co-supervisor) must be from the Nursing area within the Faculty of Health Sciences.



The supervisor, in consultation with the student, recommends Supervisory Committee members to the Master of Nursing Program Committee, no later than eight (8) weeks following completion of Nursing 5110.

Master of Science

The supervisor is identified at the application stage and the other members of the Supervisory Committee are identified and approved no later than one (1) term from the beginning of the student’s program. 



The respective Departmental Graduate Education Committee recommends appointment of the Supervisory Committee to the Master of Science Program Committee.

Master of Science
(Managemet)

The student must submit the name of the supervisor (with consent/approval) to the Dhillon School of Business Graduate Programs Office one (1) month prior to the completion of the Integrative Management Studies Module (December 1 of the first year of study for full-time students). 



The supervisor, in consultation with the student, recommends Supervisory Committee members to the Dhillon School of Business Graduate Programs Committee, no later than the end of the Major Module I (April 1 of the first year of study for full-time students).

Doctor of Philosophy The supervisor, in consultation with the student, recommends the Supervisory Committee members to the relevant Graduate Program Committee when developing the proposed program of studies during the admission process or within the first three (3) months of the program.
Who do I send it to first when getting the form signed?

Once the committee is formed, send it to you rsupervisor for signature first, your committee members, and then onto the chair for final approval.

Please use either Adobe Reader or Foxit to sign your documents to prevent any errors in document reading.

Who do I send it to after the form is completed?

To the appropriate Gradute Program Office.

Who fills out this form?

It is the responisbility of your Supervisor to submit the form to the relevant Graduate Program Office, though you and your supervisor may fill it out together (pg. 33 of the SGS Policies and Procedures document).

How do I identify the examination committee?

The majority of your Thesis Examination Committee are the members of your Supervisory Committee, including your supervisor. [PG. 17]



The Chair of your Thesis Examination Committee is usually your home department chair, or a desginate chosen by the department. Master of Education (Thesis Route) students will have their chair chosen by their Supervisor; if no chair is selected, the Associate Dean of Graduate Studies and Research in Education will serve as the chair. [PG. 18]



If you are in the Master of Science (Management), Doctor of Philosphy, or Doctor of Philosophy (Education), there is a required External Examiner. This externExternal Examinar must have no academic relationship with the student or supervisor that consitutes a conflict of interest. This person is chosen by your Supervisor. [PG. 17 & 33]

Who do I send it to after the form is completed?

To the appropriate Gradute Program Office.

I have a co-supervisor. Whose name goes first on the form?

Co-Supervisor name order should be informed by academic rank. If they are of the same rank, order is alphabetic by last name.