Town Hall FAQ

July 22, 2020

Services for students

The UofL offers a variety of Student Services for graduate students through the Writing Centre, Career Services, Counselling Services and the International Centre and a variety of wellness workshops. 

Alberta is under Stage 2 restrictions; the School of Graduate Studies is still working in a remote environment. We have staff members that are available for remote advising.  If you want to schedule a remote advising meeting, please submit a request to the appropriate graduate office.

On July 31, we are offering a session on managing anxiety and productivity during COVID-19. Please see our THRIVE calendar for more details.

We will be hosting a Funding Q&A with our Awards Advisor, Deirdre Coburn, on Wednesday August 5 at 11 a.m. MDT. Please see ulethbridge.ca/graduate-studies/incoming-students for details.

Please note New Graduate Student Orientation starts on September 1st and will conclude on September 4th. It will be delivered remotely from 9am to 11:30am MDT. New students will receive an invitation to this event. Email THRIVE@uleth.ca for details.

Travel and study permits

Please contact international@uleth.ca (continuing students) or international.new@uleth.ca (new students) for information regarding study permits, travel, and visas.

See ulethbridge.ca/international for resources and more information.

Deferrals and beginning program abroad

Please talk to your supervisor; if you think that this is going to impact your program and you are in a program in which it is possible to defer your start term, have a discussion about requesting a deferral.

It will depend on the kind of work that you are doing. There are some programs where theoretically the whole thing could be done online for the entire four years; however, our thesis-based programs are intended to be face to face so we would not encourage doing your program entirely online over your full four years. There potentially will be some programs and some courses that could be completed online. We encourage you to have this conversation with your supervisor.

While we have to be online, we are doing our best to provide that for you. If you have the choice to come here in a year's time and complete your program face-to-face, we strongly encourage that.

Tuition, funding and employment

To see the full details for tuition, program fees and student fees for your specific program please see the Graduate Studies Fee Schedules. If you have additional questions about tuition and fees, please contact the Cash Office at cash.office@uleth.ca.

There is a funding database on the School of Graduate Studies website. This site is there to help kick off your search for applicable funding opportunities. Each award has its own application, eligibility criteria and deadlines so be sure to read the instructions carefully and follow them exactly.

As of January 7, 2019, we have a whole new scholarship management system for graduate students.  Many of our scholarships will now be applied to through this new system. Log into the Bridge and under the Student tab.  The deadline to submit the Graduate Application portion is May 15th.

Yes. We are still working on the logistics of this process. As per the GSA agreement and employment situations, faculties and departments are going to have to work to make sure that students have what they need to be able to work at home, just like the rest of us. You are encouraged to continue reaching out to the GSA to let us know about your particular situation. Each of the diverse graduate programs have their own facets and it's great for us to be able to understand your specific situation so that we can provide the support.

There are processes in place to request access to campus for research work. Not just for just lab-based work, but also for small chamber ensembles and studio classes. There will be mechanisms for some activities be permitted on campus. If you need to have to computing facilities or good or reliable Wi Fi, there will be mechanisms in place for those requests to be made and that would be done in conjunction with the department that you're working with to make sure that those resources are provided to you one way or another. We can offer access to campus if we can do it safely.

Course delivery

These decisions were made early and safety was our main concern. If a course could go online, the decision to move it online was made.

Although some restrictions have relaxed since March, it was important for us to have a plan in place in case these restrictions did not loosen. Decisions that have been communicated about the Fall 2020 term will not be reversed, as many students have now made significant preparations with online course delivery in mind.

Each program has a has a bit of a different plan for how they're going to run the courses and various activities in the Fall. Please reach out by email to the contact for your program for those specifics, because it is quite different for each program.

Please see https://www.uleth.ca/ross/fall-2020-timetable-update for the Fall 2020 Timetable Update.

This depends on the course. Some instructors are planning to have completely what we call “asynchronous” classes where you can listen to the lecture or read the materials or whatever it might be, at any time, and the time won't matter. There are benefits to both synchronous and asynchronous classes.

Course outlines and the information about your courses will be available soon (likely mid-August) that will indicate exactly how the courses are going to run. If you have concerns reach out to the to the instructors and elaborate on where were your concerns lie and, ideally, there will be ways to accommodate everybody. If you do have concerns reach out to the instructors and if the concerns aren't addressed in ways that you feel will work for you, you also can reach out to sgs@uleth.ca to get assistance in working through some of those things.

June 24, 2020

Deferrals

International students who have received an offer of admission for the fall 2020 term may defer for one semester for specific types of programming. This is dependent on the policies related to your program. Please contact the School of Graduate Studies (sgs@uleth.ca) to discuss your particular circumstance and program. The Graduate Students' Association's Collective Agreement outlines the procedure for the deferral of a Graduate Assistantship here - https://www.uleth.ca/hr/graduate-student-association-gsa-collective-agreement

Please contact the School of Graduate Studies (sgs@uleth.ca) to discuss an extension to accept your offer with a program specialist.

Please contact the School of Graduate Studies (sgs@uleth.ca) to discuss an extension to accept your offer with a program specialist.

International student who have received an offer of admission for the fall 2020 term may defer for one semester for specific types of programming. This is dependent on the policies related to your program. Please contact the School of Graduate Studies (sgs@uleth.ca) to discuss your particular circumstance and program. The Graduate Students' Association's Collective Agreement outlines the procedure for the deferral of a Graduate Assistantship here - https://www.uleth.ca/hr/graduate-student-association-gsa-collective-agreement

Tuition and fees

The University of Lethbridge will provide students with a robust, quality educational experience for the Fall 2020 term that will include primarily online and some face-to-face learning. Online classes are not less expensive to offer. Students will also be provided with a full range of student services, such as registration, mental health, health clinic, accommodated learning, access to co-op and career services, tutoring, and more. There will also be virtual sessions to support student success with online learning. The University is not planning to reduce tuition fees. Changes to other fees are still under consideration and information will be provided when it is available.

Each student is responsible for paying tuition and fees set by the University. If a program extension is required, the School of Graduate Studies is exploring ways to support you financially. We are working to have a plan in place for those who may be impacted within the next month.

Funding and graduate assistantships

The University is gathering information on this complex matter.

*UPDATE: The University cannot employ students that are abroad. Graduate Assistantships (teaching/non-teaching) will be held in abeyance until the student is able to carry out their GA duties in Canada. Additional funding opportunities can be found on our website; please speak with your supervisor to regarding any funding they may be providing.

The University is gathering information on this complex matter.

*UPDATE: The University cannot employ students that are abroad. Graduate Assistantships (teaching/non-teaching) will be held in abeyance until the student is able to carry out their GA duties in Canada. Additional funding opportunities can be found on our website; please speak with your supervisor to regarding any funding they may be providing.

International student who have received an offer of admission for the fall 2020 term may defer for one semester for specific types of programming. This is dependent on the policies related to your program. Please contact the School of Graduate Studies (sgs@uleth.ca) to discuss your particular circumstance and program. The Graduate Students' Association's Collective Agreement outlines the procedure for the deferral of a Graduate Assistantship here - https://www.uleth.ca/hr/graduate-student-association-gsa-collective-agreement

The Teaching Centre is offering a FIT Boot Camp for Graduate Teaching Assistants. More information can be found here - https://www.uleth.ca/teachingcentre

If you have been offered a GA in your offer of admission, you will not lose it. There may be flexibility around when those GAs take place to accommodate personal and departmental needs.

How GAs will be structured will depend on your personal situation and departmental needs. Once graduate coordinators have a sense of the activities going on throughout the fall term, GAs will be planned accordingly.

Study permits and visas

Please see information for international students here - https://www.uleth.ca/international/covid-19-information-incoming-international-students. You can also contact the international centre (for new students - international.new@uleth.ca) for more information.

Please see information for international students here - https://www.uleth.ca/international/covid-19-information-incoming-international-students. You can also contact the international centre (for new students - international.new@uleth.ca) for more information.

Please see information for international students here - https://www.uleth.ca/international/covid-19-information-incoming-international-students. You can also contact the international centre (for new students - international.new@uleth.ca) for more information.

Housing

Full refunds will be granted if cancelled on or before Monday, July 6, 2020 at 4 PM. Please contact Housing Services at housing@uleth.ca. Please complete your Direct Deposit information on your Bridge account.

Yes, residence will be open at a reduced occupancy for Fall 2020, subject to directives from Government Public Health Officials. Please note on-campus housing capacity is limited. New applications will be accepted for the fall term; apply online. Please contact housing@uleth.ca if you have any questions. You can also view off-campus housing options here.

Course delivery and registration

Please contact the University's IT department for more information - help@uleth.ca.

Yes; the Add/Drop deadline is September 15, 2020. You can register on the Bridge. Please see the Registration Guide (https://www.uleth.ca/graduate-studies/registration-guide) for more information. We encourage you to register for your thesis course (if you are in a thesis-based program) and courses as soon as possible.

Yes, you are encouraged to register as soon as you have accepted your offer of admission. You may wish to review the information for international students here: https://www.uleth.ca/international/covid-19-information-incoming-internationalstudents. You can also contact the International Centre (for new students - international.new@uleth.ca) for more information.

Yes; some level of internet access will be essential for online course delivery. You can view how courses will be delivered here - https://www.ulethbridge.ca/ross/fall-2020-timetable-update. Instructors will need to plan their classes with various access restrictions in mind.

Health, safety, and campus access

Please see https://www.uleth.ca/covid-19/accessing-campus for up-to-date information regarding campus access.

The University consulted public health officials and the public health guidelines before making this decision and will continue to consult them throughout the pandemic. The health and safety of students, staff, and faculty is the University’s top priority.

You can review the Library COVID-19 FAQ here for borrowing guidelines and more information - https://faqs.library.ulethbridge.ca/topics/464. When you become a student, you will have access to the databases our library subscribes to. Additional resources may be available if needed (for example, interlibrary loans). You can also speak with your supervisor to determine if they have access to additional resources you may need.

At the moment, access to campus is still restricted. We are working on a plan to allow graduate students to access labs. All these decisions will be made based on public health recommendations and restrictions.

If you are working in a lab that normally requires PPE the normal requirements will be in place (i.e. if you would normally be required by your supervisor or lab instructor to provide your own PPE you will still be required to do so). If there are PPE requirements over and above what would normally be required, then the University would provide those. Please note that the GSA Collective Agreement (https://www.uleth.ca/hr/graduate-student-association-gsa-collectiveagreement) requires that graduate students be provided with the necessary training and equipment in order to do their jobs safely.

If you are in a course-based program, you should contact the program specialist from your faculty (https://www.uleth.ca/graduate-studies/contact) for a sense of what your program of study will look like and what the expectations are. If you are in a thesis-based program, you should connect with your supervisor to determine your program of study and their expectations.

As of June 24, the Canadian government mandates international travellers self-isolate for 14 days upon entering Canada. More information about the Canadian government's recommendations and mandates can be found here https://www.canada.ca/en/publichealth/services/diseases/2019-novel-coronavirus-infection/latest-travel-health-advice.html. Please note that if you are an international student and did not have a study permit approved before March 18 2020 you are currently restricted from travelling to Canada (as of June 24). Please contact the International Centre if you require additional information.

August 19, 2020

Programs, Registration and Delivery

A request to defer an Offer of Admission to a graduate program at the University of Lethbridge is program specific and term specific. If you have any questions about deferrals please contact the relevant graduate programs office as soon as possible.

Individuals applying to programs that offer admission once per calendar year (e.g., Fall 2020 intake only), or those who prefer an admission date later than the next available term (e.g., requesting deferral from Fall 2020 term to Summer 2021 term) must re-apply to their desired program.  Information about program-specific intakes is available at uleth.ca/ross/admissions/grad/deadlines.

A request to defer an Offer of Admission to a graduate program at the University of Lethbridge is program specific and term specific. If you have any questions about deferrals please contact the relevant graduate programs office.

Individuals applying to programs that offer admission once per calendar year (e.g., Fall 2020 intake only), or those who prefer an admission date later than the next available term (e.g., requesting deferral from Fall 2020 term to Summer 2021 term) must re-apply to their desired program.  Information about program-specific intakes is available at uleth.ca/ross/admissions/grad/deadlines.

You can register on the Bridge after you accept your Offer of Admission. You must register before the Add/Drop deadline (September 15 for Fall 2020). Please see the Registration Guide for more details.

Decisions regarding the Spring 2021 term have not been made. This information will be shared when known. Please check for uleth.ca/covid-19 the most up-to-date information.

Email and Software

Six months after you graduate your @uleth email account will expire. You can transition to alumni account and move all necessary data from your @uleth account to your uleth alumni account. Please contact IT for questions related to your @uleth email account.

Please contact IT for questions related to your @uleth email account.

Please contact IT for questions related to your @uleth email account.

The University has a serialized Adobe licence, which can only be accessed on certain machines. Please contact IT for assistance with access to Adobe Creative Cloud or other software to which the University may be able to provide access.

Funding & Fees

Please see ulgsa.org/#/awards/ for information about awards provided by the GSA.

While we are working on having additional funds available, we are very limited in accessible funds we cannot guarantee you will receive additional funding if you extend your program at this point.

October 1st is the deadline to pay fees for the Fall 2020 term. See the Academic Schedule for fee deadlines and other important dates.

To see fees for the Fall 2020 term please see uleth.ca/financial-services/fee-schedules under Fall COVID Fee Schedule.

We are currently looking at ways to adapt our services so students who are not in Lethbridge can still access them in some capacity (e.g. Sports and Rec services).

If you are an international student outside of Canada or are covered by another Health and/or Dental plan, you may be able to opt out of the Student's Union Health and/or Dental plan. The Health and Dental opt out form is available on the Bridge under Registrar's Office and Student Services tab. Please refer to the Students' Union website for benefit information and forms as well as important Opt-out deadlines.

We are working hard to ensure awards are adjudicated by September 15.

International Students

For any questions related to study permits or immigration, please see ulethbridge.ca/international or contact international.new@uleth.ca (new students) or international@uleth.ca (continuing students).