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Ending Your Graduate Journey

Ending Your Graduate Journey

Ending Your Graduate Journey Thesis Guide

As you near the end of the graduate program, we recommend following this guide to help plan and navigate the final steps in completing your graduate journey. If you would like to discuss the completion process and timeline, contact your graduate program office to set up a meeting (see Graduate Program Contacts).

Thesis Route Guide

Review the School of Graduate Studies Policies & Procedures and Thesis/Project Submission Regulations to familiarize yourself with the formatting regulations and access resources including the Example Thesis document and Thesis title page template. These resources will help you properly shape your thesis document to prepare it for submission.

The Request for Final Thesis Examination form takes time to complete due to the number of signatures and scheduling requirements. The deadline for the submission of the Request for Final Thesis Examination form is 5 weeks (Master's) or 6 weeks (PhD) prior to the scheduled defence date. It is recommended that this form be started 3 to 4 months prior to your defence date to ensure submission by the deadline.

To prepare this form you will need to:
a) Confirm that your supervisor has selected internal/external examiners and a defence chair
b) Set a defence date that works for all parties
c) Book the room and equipment needed for the thesis defence}
d) Acquire the signatures of all Thesis Examination Committee members, including all internal/external examiners and the defence chair

This form is to be submitted to the appropriate graduate program office by the deadline.

A complete draft of your properly formatted thesis document should be submitted with the Request for Final Thesis Examination Form. These items should be submitted to the appropriate graduate program office 5 weeks (Master's) or 6 weeks (PhD) prior to the scheduled defence date.  Health Sciences, Master of Nursing, and Populations Studies in Health graduates must submit their documents to the Program Advisor in Health Sciences.

If you wish to delay the publication of your thesis in the University’s Institutional Repository, you must also submit the Request for Publication Embargo of Graduate Thesis form  alongside the Request for Final Thesis Examination and thesis draft.

It is important to apply for graduation prior to your thesis defence. This will confirm the conferral date that will appear on your official transcript. Keep in mind that your graduation application is free and can be withdrawn at any time if your thesis defence date moves.

Now that the proper forms and thesis drafts have been submitted, begin preparing for your thesis defence. To learn more about how a thesis defence is conducted and assessed, review the relevant sections in the School of Graduate Studies Policies & Procedures. Keep in mind that your program is not finished after your defence as the next 3 steps will show.

Following your thesis defence, you may receive minor or major revisions to your thesis that will need to be addressed and approved by your supervisor and Thesis Examination committee. These revisions need to be addressed before your Thesis supervisor is able to submit the Recommendation of the Award of the Degree form. This process may require multiple rounds of revisions, so be sure to address the revisions in a timely manner to make the process more efficient.

Once your thesis is revised and the corrections are approved, your Thesis supervisor will submit the Recommendation of the Award of the Degree upon completion of all degree requirements. It is advisable to confirm with your supervisor that the form has been submitted.

After you have defended your thesis and revised the thesis document, you will be contacted by either SGS or your Program Advisor when it is time to upload your thesis to OPUS. Follow the step-by-step E-Thesis Submission Guide to submit your thesis document to the OPUS (Open ULeth Scholarship) system.

Project Route Guide

Review the School of Graduate Studies Policies & Procedures and Thesis/Project Submission Regulations to familiarize yourself with the formatting regulations. These resources will help you properly shape your project document to prepare it for submission.

It is important to apply for graduation prior to your project presentation. This will confirm the conferral date that will appear on your official transcript. Keep in mind that your graduation application is free and can be withdrawn at any time if your project presentation date moves.

If your program includes a Project Presentation, now it is time to begin. To learn more about how a project presentation is conducted and assessed, review the relevant sections in the School of Graduate Studies Policies & Procedures. Keep in mind that your program is not finished after your presentation as the next 3 steps will show.

You may receive minor or major revisions to your project paper that will need to be addressed and approved by your supervisor and graduate committee. These revisions need to be addressed before your Project supervisor is able to submit the Recommendation of the Award of the Degree form. This process may require multiple rounds of revisions, so make sure to address the revisions in a timely manner to make the process more efficient.

Once your project and presentation (if required) have been assigned a passing designation, your Project supervisor will submit the Recommendation of the Award of the Degree upon completion of all degree requirements. It is advisable to confirm with your supervisor that the form has been submitted. Master of Nursing students will also require a Project Completion Signature form that will be submitted to the School of Graduate Studies Office.

After you have presented your project (if required) and revised the project document, follow the step-by-step E-Project Submission Guide to submit your project document to the OPUS (Open ULeth Scholarship) system. Master of Nursing graduates must submit their project document to the Program Advisor in Health Sciences.

Capstone Route Guide

Review the School of Graduate Studies Policies & Procedures to familiarize yourself with the formatting regulations. These resources will help you properly shape your capstone response.

It is important to apply for graduation prior to your capstone presentation. This will confirm the conferral date that will appear on your official transcript. Keep in mind that your graduation application is free and can be withdrawn at any time if your presentation date moves.

Members of the Capstone will participate in a symposium in which they will present their final capstone papers. For the symposium, you will perform a 5 to 10 minute oral presentation, followed by a 5 to 10 minute open discussion period. Your instructor will grade your presentation based on the criteria found in the School of Graduate Studies Policies & Procedures.

Details Regarding the Thesis Examination are in the SGS Policies & Procedures Manual Read Here

Thesis/Project Regulations

Take advantage of the formating thesis regulations, thesis title page template, and sample thesis document to ensure your thesis meets the formatting requirements.

E-Thesis Submission Guide

These instructions provide step-by-step directions on how to submit the final PDF copy of your thesis to OPUS (Open ULeth Scholarship) at the University of Lethbridge.

E- Project Submission Guide

These instructions provide step-by-step directions on how to submit the final PDF copy of your project to OPUS (Open ULeth Scholarship) at the University of Lethbridge.

Embargo Procedure

To delay the publication of your thesis on the University Library Institutional Repository (OPUS), you must submit a Request for Embargo to the School of Graduate Studies.