Document List

Document Name Form Description Program(s)
Admission Document Release Request Beginning Students may use this form to request that the Registrar's Office release documents that were submitted in support of the application to the graduate program.
  • Doctor of Philosophy
  • Doctor of Philosophy in Education
  • Master of Arts
  • Master of Counselling
  • Master of Education
  • Master of Fine Arts
  • Master of Music
  • Master of Nursing
  • Master of Science
  • Master of Science in Management
Admit System User Manual User manual for the Admit system
ADMIT System User Manual Beginning
ADMIT Troubleshooting Guide Managing
Alex Decoteau Award of Honour 20/21 The Alex Decouteau Award of Honour was created to recognize members of the Canadian Armed Forces who have served in designated military operations to support their post-secondary pursuits in Alberta...
Assignment of Duties for Graduate Assistantship (GA) in the Faculty of Arts & Science Managing This form should be completed for each Graduate Student assigned a Graduate Assistantship (Teaching or Non-Teaching). It should be completed by the Department Graduate Education Coordinator (DGEC) at...
  • Doctor of Philosophy
  • Master of Arts
  • Master of Science
Change of Supervisory Committee This form is to be used to add/change membership of the Supervisory Committee. Review the program specific Policies & Procedures for detailed information. Use the Establishment of Supervisory...
  • Doctor of Philosophy
  • Doctor of Philosophy in Education
  • Master of Arts
  • Master of Fine Arts
  • Master of Music
  • Master of Nursing
  • Master of Science
Comprehensive Examination Assessment All students in the Doctor of Philosophy program must take and pass a comprehensive examination by the end of their program’s second year. See the SGS Policies and Procedures and review the ...
Confidential Appraisal Beginning This form is used as part of the nomination package for the General’s Gold Medal and the Medal of Merit and should include a letter of reference that highlights the student's various strengths and...
  • Doctor of Philosophy
  • Master of Arts
  • Master of Counselling
  • Master of Education
  • Master of Fine Arts
  • Master of Music
  • Master of Nursing
  • Master of Science
  • Master of Science in Management
Confidentiality and Non-Disclosure Agreement for Graduate Students Managing
  • Doctor of Philosophy
  • Doctor of Philosophy in Education
  • Master of Arts
  • Master of Counselling
  • Master of Education
  • Master of Fine Arts
  • Master of Music
  • Master of Nursing
  • Master of Science
  • Master of Science in Management
Conflict of Interest The Conflict of Interest form is to be completed by the External Examiner with the External Examiner's CV attached if an External Examiner is part of a student's Thesis Examination Committee. Review...
  • Doctor of Philosophy
  • Doctor of Philosophy in Education
  • Master of Arts
  • Master of Counselling
  • Master of Education
  • Master of Fine Arts
  • Master of Music
  • Master of Nursing
  • Master of Science
  • Master of Science in Management
Doctor of Philosophy Transfer Examination Assessment Managing All students transferring from the Master of Science/ Master of Arts program to a Doctor of Philosophy program must take and successfully pass a transfer examination in order to be admitted into a...
Doctor of Philosophy Transfer Examination Committee Request Managing All students transferring from the Master of Science/ Master of Arts program to the Doctor of Philosophy program must take and successfully pass a transfer examination in order to be admitted into a...
Doctor of Philosophy Transfer Examination Schedule Request Managing All students transferring from the Master of Science/ Master of Arts program to the Doctor of Philosophy program must take and successfully pass a transfer examination in order to be admitted into a...
  • Doctor of Philosophy
  • Master of Arts
  • Master of Science
Establishment of Supervisory Committee Beginning See the SGS Policies and Procedures document for information about deadlines for establishing the Supervisory Committee as well as the composition of the Supervisory Committee by program. Use the...
  • Doctor of Philosophy
  • Doctor of Philosophy in Education
  • Master of Arts
  • Master of Education
  • Master of Fine Arts
  • Master of Music
  • Master of Nursing
  • Master of Science
  • Master of Science in Management
Examiners' Assessment of Readiness to Defend form Ending Each Thesis Examination Committee member completes this recommendation on the student's readiness to defend his or her thesis and submits it to the Chair of the defence at least one week prior to the...
  • Doctor of Philosophy
  • Doctor of Philosophy in Education
  • Master of Arts
  • Master of Fine Arts
  • Master of Music
  • Master of Nursing
  • Master of Science
Example Thesis A visual guide to the Thesis/Project Formatting Requirements. A Thesis title page template is also available for use. 
Fieldwork Experience Form Beginning The Fieldwork Experience form is intended only for individuals applying to the Master of Counselling program. The completed form should be submitted as part of the application process. For further...
  • Master of Counselling
GA (Research) Letter of Appointment Template Managing
Information/Application for Human or Animal Subject Research Proposals Beginning Any research, teaching or testing conducted using University facilities, or undertaken by individuals connected to the University involving animals, human subjects, radioisotopes, and biohazards must...
  • Doctor of Philosophy
  • Master of Arts
  • Master of Counselling
  • Master of Education
  • Master of Fine Arts
  • Master of Music
  • Master of Science
  • Master of Science in Management
Intellectual Property Discussion form Managing
  • Doctor of Philosophy
  • Doctor of Philosophy in Education
  • Master of Arts
  • Master of Counselling
  • Master of Education
  • Master of Fine Arts
  • Master of Music
  • Master of Nursing
  • Master of Science
  • Master of Science in Management
Intellectual Property Guidelines for Graduate Students and Supervisors Managing
  • Doctor of Philosophy
  • Doctor of Philosophy in Education
  • Master of Arts
  • Master of Counselling
  • Master of Education
  • Master of Fine Arts
  • Master of Music
  • Master of Nursing
  • Master of Science
  • Master of Science in Management
June 24, 2020 Graduate Studies Town Hall FAQ Managing A record of the questions asked and answers given at the Graduate Studies Town Hall on June 24, 2020. 
Letters of Reference Beginning Letters of Reference in support of an application are submitted directly by the referee via the online system. Referees will be notified by email that an applicant has submitted their name as a...
  • Doctor of Philosophy
  • Master of Arts
  • Master of Counselling
  • Master of Education
  • Master of Fine Arts
  • Master of Music
  • Master of Science
  • Master of Science in Management
Master of Nursing Project Completion Signature form Beginning To be completed by the Project Course Lead/Professor of Record for Nursing 6002 and returned to the School of Graduate Studies following assessment of the Final Project Paper.
  • Master of Nursing
MN Application for Leave of Absence Managing Application for Leave of Absence from the Master of Nursing program.
  • Master of Nursing
MN Media Policy Beginning Master of Nursing Media Policy
  • Master of Nursing
MN Student Progress & Standing Report Managing This form is to be completed after the MN student has met with the Supervisory Committee and is intended to provide the student with a clear statement of progress and standing. The form is to be...
  • Master of Nursing
New Student Checklist (MEd and MC) Beginning Important information for every step of your graduate journey (Master of Education and Master of Counselling). Includes information about: Beginning your graduate journey (getting started,...
  • Master of Counselling
  • Master of Education
Participation Status Change Managing Master of Arts, Master of Nursing, Master of Science, and Master of Science (Management) Students continue with the participation status under which they started, i.e., full-time or part-time...
  • Master of Arts
  • Master of Nursing
  • Master of Science
  • Master of Science in Management
Performance Expectations and Evaluation for Graduate Assistants Managing This form is to be completed by faculty members for each graduate student carrying out Graduate Assistantship (Teaching or Non-Teaching) duties under their supervision. The performance expectations...
  • Doctor of Philosophy
  • Master of Arts
  • Master of Science
Post-Admission Thesis Proposal Beginning Review the SGS Policies & Procedures for detailed information. The student returns completed form with the Thesis Proposal to the SGS office (B610) or emails it to sgs@uleth.ca.
  • Master of Arts
  • Master of Fine Arts
  • Master of Music
  • Master of Nursing
  • Master of Science
Post-Admission Thesis Proposal (PhD) Managing Review the SGS Policies & Procedures for detailed information. The student returns completed form with the Thesis Proposal to the SGS office (B610) or emails it to sgs@uleth.ca.
  • Doctor of Philosophy
Practicum Placement Beginning Master of Nursing Practicum Placement form
  • Master of Nursing
Pre-Departure Guide for International Graduate Students For international graduate students preparing to study in Canada at uLethbridge, please view the Pre-Departure Guide for Graduate Students. 
Prerequisite Waiver This form is to be used to waive prerequisites for graduate-level programs. It cannot be used to waive or substitute Major, Program, or Degree requirements. Students without the appropriate...
  • Doctor of Philosophy
  • Master of Arts
  • Master of Counselling
  • Master of Education
  • Master of Fine Arts
  • Master of Music
  • Master of Science
  • Master of Science in Management
Project/Thesis Declaration Beginning Master of Nursing Project/Thesis Declaration form
  • Master of Nursing
Recommendation of the Award of the Degree (Completion of Requirements) This form must be completed by the Supervisor and forwarded to the Dean, School of Graduate Studies upon satisfactory completion of all degree requirements. The form...
  • Doctor of Philosophy
  • Master of Arts
  • Master of Fine Arts
  • Master of Music
  • Master of Science
Recommendation of the Award of the Degree (MN) Beginning (Completion of Requirements) This form must be completed by the MN Program Committee Chair and forwarded to the Dean, School of Graduate Studies upon satisfactory completion of all degree...
  • Master of Nursing
Registration Guide Beginning The most important thing to do before the start of each term is register! As a graduate student, you need to maintain continuous registration for the 12 months of the academic year, which is...
Request for Comprehensive Examination Doctoral students must successfully complete the Comprehensive Examination within the first two (2) years of the program. Students may take the examination up to a maximum of two (2) times. If the...
Request for Final Thesis Examination Ending Review SGS Policies & Procedures for detailed information regarding the composition of the Thesis Examination Committee and the policies and procedures of the final thesis and oral examination....
  • Doctor of Philosophy
  • Doctor of Philosophy in Education
  • Master of Arts
  • Master of Fine Arts
  • Master of Music
  • Master of Nursing
  • Master of Science
Request for Final Thesis Examination Ending When the student and supervisor ascertain that the Thesis report is nearing completion in its final draft, and that all other requirements of the degree program have been completed, they should...
  • Master of Science in Management
Request for Publication Embargo of Graduate Thesis Ending This form is to be used to request an embargo to delay the publication of a thesis in the University’s Institutional Repository (d-space). A thesis may be approved for a publication delay of six (6)...
  • Doctor of Philosophy
  • Doctor of Philosophy in Education
  • Master of Arts
  • Master of Counselling
  • Master of Education
  • Master of Fine Arts
  • Master of Music
  • Master of Nursing
  • Master of Science
  • Master of Science in Management
Request to Take a Senior Undergraduate Course at the Graduate Level The graduate-level course will need to be timetabled before the student is able to regiser in it online. Completed form is to be submitted to the SGS office (B610) or emailed to sgs@uleth.ca.
  • Doctor of Philosophy
  • Master of Arts
  • Master of Fine Arts
  • Master of Music
  • Master of Nursing
  • Master of Science
  • Master of Science in Management
Sample and example Thesis Examination Committee Members page Ending Sample and example Thesis Examination Committee Members page
Sample Thesis title page Ending Sample Thesis title page
Statement of Progress and Standing Managing This form is to be completed after the student has met with the Supervisory Committee and is intended to provide the student with a clear statement of progress and standing. The form is to be...
  • Doctor of Philosophy
  • Master of Arts
  • Master of Fine Arts
  • Master of Music
  • Master of Science
  • Master of Science in Management
Steps for embedding fonts in a PDF Ending Use these instructions to embed fonts in your final PDF copy of your thesis or project. (Must use Adobe Acrobat)
Supervisor - Student Guidelines Beginning These guidelines are designed to provide a discussion framework for use by supervisors and graduate students to establish guidelines for supporting and managing their relationships and interactions....
  • Doctor of Philosophy
  • Doctor of Philosophy in Education
  • Master of Arts
  • Master of Counselling
  • Master of Education
  • Master of Fine Arts
  • Master of Music
  • Master of Nursing
  • Master of Science
  • Master of Science in Management
Thesis Submission Ending Review the E-Thesis Submission Steps for information on how to submit the final .pdf copy of your Thesis to DSpace at the University of Lethbridge.
  • Doctor of Philosophy
  • Master of Arts
  • Master of Counselling
  • Master of Education
  • Master of Fine Arts
  • Master of Music
  • Master of Science
  • Master of Science in Management
Thesis Title Page Template You may choose to use this pre-formatted title page for your final thesis document. See the Thesis/Project Submission Regulations for details about submitting your final Thesis or Project. An example...
  • Doctor of Philosophy
  • Doctor of Philosophy in Education
  • Master of Arts
  • Master of Counselling
  • Master of Education
  • Master of Fine Arts
  • Master of Music
  • Master of Nursing
  • Master of Science
  • Master of Science in Management
Thesis/Project Examination Report Ending Review the SGS Policies & Procedures for examination and assessment definitions and expectations. Thesis Examination Committee Chair returns completed form to to the relevant Graduate Program...
  • Doctor of Philosophy
  • Doctor of Philosophy in Education
  • Master of Arts
  • Master of Fine Arts
  • Master of Music
  • Master of Nursing
  • Master of Science
Thesis/Project Submission Regulations Ending Regulations regarding Thesis/Project submission regulations and formatting requirements.
  • Doctor of Philosophy
  • Doctor of Philosophy in Education
  • Master of Arts
  • Master of Counselling
  • Master of Education
  • Master of Fine Arts
  • Master of Music
  • Master of Nursing
  • Master of Science
  • Master of Science in Management
Welcome Letter from the GSA Letter of welcome to new students from the Graduate Students' Association.
Welcome Letter from the Teaching Centre ( Fall 2018) Beginning Graduate Teaching Assistant Professional Development (GTAPD) Program Graduate students who will complete a GA are strongly encouraged to participate in the GTAPD sessions throughout the Fall and...
Western Deans' Agreement Managing This agreement was established in 1974 as an expression of cooperation and mutual support among universities offering Graduate programs in western Canada. Its primary purpose is the reciprocal...
  • Doctor of Philosophy
  • Master of Arts
  • Master of Counselling
  • Master of Education
  • Master of Fine Arts
  • Master of Music
  • Master of Nursing
  • Master of Science
  • Master of Science in Management