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Things You Should Know

The Calendar and the Class Schedules/Timetable

The Calendar contains all the academic rules and requirements. Course descriptions for all legislated courses are also included. You should use the Calendar as a reference for important information and talk to an academic advisor if you have questions.

In the Class Schedules/Timetable, you will find all courses which are offered in a given semester. Information is included regarding sections, labs, tutorials, as well as the dates, times, locations, instructors, and special notes for each of the course components.

Information regarding prerequisites and corequisites is found in both the online Class Schedules/Timetable and in the Calendar.

Faculty/School

Both Faculties and Schools are formal subdivisions within the University. They develop, approve, and administer the programs and courses relating to the specific degrees/credentials they offer. Faculties and Schools are similar, but Faculties tend to have more students. At the University of Lethbridge, there are six Faculties and Schools: Faculty of Arts and Science, Faculty of Education, Faculty of Fine Arts, Faculty of Health Sciences, Faculty of Management, and School of Graduate Studies.

Program

A program is the broad category that defines your degree/diploma/certificate. It is composed of all the requirements you need in order to successfully graduate. Some examples of University of Lethbridge programs include Master of Science, Bachelor of Fine Arts (Dramatic Arts), Bachelor of Arts/Bachelor of Education, and Certificate in Management.

Pre-Programs

Some programs will require you to complete additional requirements in order to qualify for admission to that program. For example, the Faculty of Education requires the completion of specific courses during which time you are considered a Pre-Education student. You must formally apply for admission to this programs at some point in your degree.

If you have the intention of completing some or all of your University of Lethbridge degree and then continuing on to a professional program at another university, you are considered a Pre-Professional Transfer Student. However, you would still have a University of Lethbridge program of study. Examples of this would be Dentistry (Bachelor of Science), and Medicine (Bachelor of Science).

Major

A major is the specific area of study in your program and will determine many of your required courses. Examples of majors include Accounting, Art, Economics, Philosophy, Physics, and Sociology.

Minor/Concentration

A secondary specialization in your program which is outside of your major could be called a minor or a concentration. Minors and concentrations are not available in every program.

Final Grades

Final grades are entered into the system and are available on the Bridge as they are submitted. Your final grade point average will be calculated after all grade entry is complete (approximately 72 hours after the conclusion of the final examination period).

Working Copy Transcript

A working copy transcript is a complete listing of all the courses you have completed at the University of Lethbridge. It includes your grades and your cumulative GPA. Working copy transcripts can be viewed and printed via the Bridge.

Final grades for the current semester will not appear on the working copy transcript until final grades are in for all Faculties and Schools.

A working copy transcript cannot be used as an official transcript. You must still request official transcripts from the Information Centre in the Registrar’s Office and Student Services (ROSS).

Convocation

You need to apply to graduate in the last year of your program using the Bridge, and must do so even if you are not planning to attend Convocation ceremonies.

  • Log in to the Bridge
  • Click Registrar’s Office and Student Services
  • Click Graduation
  • Click Select Graduation Term
  • Fill out and then submit your application

Graduation Fee

All students applying to graduate will be charged a $25 non-refundable, non-deferrable graduation fee.

Application Deadlines

Semester of Completion Deadline* Ceremony
Fall November 1 Spring
Spring March 1 Spring
Summer August 1 Fall

Outstanding Document Deadlines

Semester of Completion Deadline Ceremony
Fall Last working day of December Spring
Spring April 30* Spring
Summer Last Monday of August Fall

Withdrawal of Application Deadlines

Semester of Completion Deadline Ceremony
Fall Last working day of December Spring
Spring April 30* Spring
Summer Last Monday of August Fall

* When the deadline date occurs on a weekend or on a Statutory or Civic Holiday, the deadline will be the next working day.

Outstanding Accounts

Students owing the University fees, fines or other charges will not be permitted to graduate, will not be permitted to participate in ceremonies, will not be listed in the Convocation program and will have transcripts withheld. This includes outstanding tuition fees, housing charges (including Telecom charges) and library fines.

Deadlines to clear all outstanding accounts in order to be permitted to graduate are:

Students completing program requirements in the Fall Semester:

December 1 (for Spring Convocation).

 
Note:
 Students wishing to have 'completed' noted on their transcript in January (for reasons of employment, etc.), must have all outstanding accounts cleared before their transcript will be released. For example, a student completing Education requirements in the Fall Semester who may be eligible for teacher certification in January, must have all accounts paid before the Registrar's Office and Student Services (ROSS) can release the transcript.

Applications for students not eligible for 'completed' approval at the end of the Fall Semester (for academic or financial reasons) will remain active for Spring Convocation. These students are not required to submit another application. The April 1payment deadline for outstanding accounts will apply.

Students completing program requirements in the Spring Semester:

April 1 (for Spring Convocation).

Students completing program requirements in Summer Session:

August 15 (for Fall Convocation).

 
Note:
 Students wishing to have 'completed' noted on their transcript in September (for reasons of employment, etc.), must have all outstanding accounts cleared before their transcript will be released. For example, a student completing Education requirements in Summer Session who may be eligible for teacher certification in September, must have all accounts paid before the Registrar's Office and Student Services (ROSS) can release the transcript.

Students who clear outstanding accounts after the April 1 or August 15 deadlines will be required to re-apply for a subsequent Convocation.

Ceremony and RSVP Information:

 
 Spring 2014 Convocation ceremonies (for those who complete their program in the Fall 2013 or Spring 2014 semester) will be held on May 29 - May 30.
 
 Information for Convocation (e.g., your specific ceremony date and time, regalia pickup and return schedule, guest seating, etc.) is available online at www.uleth.ca/ross/convocation.
 
 You must RSVP for your ceremony (online via the Bridge) in order to reserve regalia. Start and deadline dates to RSVP can be found at www.uleth.ca/ross/convocation. Please note that if you will not be attending your ceremony, RSVP is not required.