Registrar's Office
and Student Services

When to See an Academic Advisor

You should see an academic advisor after you have done everything you can to find the answer on your own using the Calendar, your program planning guide, and the University of Lethbridge website. It may be difficult to consult with an academic advisor at certain times of the year because of the large quantity of students who, like you, have questions for an advisor.

You are not required to obtain an academic advisor’s signature before you register--you are responsible for your own registration. However, an advisor’s signature is required in the following situations:

• To register into an applied study, independent study, undergraduate thesis course, visiting student placeholder, or technical studies semester placeholder
• To register in a course closed to web registration
• To change your program of study, and, in some cases, to change your major (see “Changing Your Program”)

Academic Standards

The academic standards define the minimum cumulative grade point average (GPA) required for you to be in good standing for the number of courses you have completed. The number of courses you have completed includes both transfer and University of Lethbridge courses (graded, Pass/Fail, Credit/Non-Credit). The GPA is calculated only on graded University of Lethbridge courses (courses in which you have received a letter grade on the scale A+ to F). To be in good standing, you must maintain the following minimum cumulative GPA:

Repeated Courses

At the University of Lethbridge, a student may repeat a course previously taken.

A grade may be improved by completing either the course or its equivalent.

• Students wanting to improve their grade in an Independent Study, Series, or Topics course must repeat the section with the identical title.
• Courses that are equivalent are denoted with an ‘Equivalent’ course element in the course description and include courses that have been renamed or renumbered, and topics or series courses that have been regularized.

If a student repeats a course, the grade for each attempt is recorded on the transcript, but only the grade and credit hours for the most recent attempt are computed in the GPA.

Students may not have grades and credit hours for more than one attempt calculated in the GPA. Students who have repeated a course must submit a Repeated Course Form (available at the Registrar’s Office and Student Services [ROSS]).

A student may not use a Credit/Non-Credit designation to replace a previously earned grade.

See “Repeat of a Course” on page 74 of the 2013/2014 UofL Calendar .

Credit/Non-Credit (Cr/NC)

If you want to take a course in a different field, but you’re worried that you might not do as well as you would like, you can designate the course as Credit/Non-Credit.

Think of Credit/Non-Credit as the University’s equivalent of auto insurance. If something goes wrong, your grade point average (GPA) is protected. When you designate a course as Credit/Non-Credit, you essentially have insured your GPA because you will not receive a letter grade in the course unless you receive a “C” or higher. If you get less than a “C” but still pass the course, then a “Cr” (Credit) will appear on your transcript. You still get credit for the course in your degree program, but a “Cr” does not bring down your GPA. If you fail the course, then “NC” (No Credit) will appear on your transcript. This indicates that you did not receive credit for the course, but a “NC” also will not bring down your GPA.

You may designate a course as Credit/Non-Credit at the Registrar’s Office and Student Services (ROSS) between September 11 - October 1 for Fall 2013. After that time, the designation is not available.

Other limitations include the following:

• You cannot use Cr/NC for courses in your major.
• Only two courses per semester may be designated as Cr/NC.
• Depending on your program, there is a limit on the total number of Cr/NC designations you can use.
• To be eligible for undergraduate scholarships you must have completed a minimum of eight graded semester courses (24.0 credit hours). Courses that receive a “Cr” or “NC” designation are not counted toward this minimum.
• Students in transfer programs or who plan to further their schooling at other institutions should consider the Cr/NC option carefully. Other institutions may recognize “Cr” as “D” and “NC” as “F.”

Wait-Lists

You should check with an advisor if you are unable to access a course which is required in your program.

Wait-lists are for urgent cases only and some Faculties only offer wait-listing to senior students. Keep in mind that during continuous registration, hundreds of registration changes are made each day and space in the class you need may become available. Please continue to try to register on the Bridge.

When you see an advisor, you should have your completed program planning guide available, including the areas and courses comprising your major. Program planning guides are available online at www.uleth.ca/ross/ppgs/ppg.html .

Faculty of Arts and Science Wait-Lists

The Faculty of Arts and Science will accept wait-list applications for a limited time only (at the end of the registration period for continuing students who were unsuccessful in accessing required courses during their registration time period).

Wait-lists will be compiled on the following four days only: April 8 - 11. Specific hours will be posted at the Arts and Science Student Program Services Office (SU060) and on the University’s Notice Board (www.uleth.ca/notice ).

Wait-listing is not on a first-come, first-served basis. Priority is based on need, not on when your name was put on the wait-list. You will only be considered for wait-listing if you require a course to meet the minimum requirements for your declared major. Students enrolled in Technical Studies Semesters or Professional Semesters (Faculty of Education) should contact Arts and Science by email or by phone (see page 4).

When you come to see an advisor about wait-list placement, bring a list of all courses (including timeslots) in which you are registered for Fall 2013.

You will NOT be wait-listed:

• If you missed your initial registration time period*
• For courses in excess of the minimum required to complete your major
• For electives
• For minors**
• For senior-level requirements outside your major
• For General Liberal Education Requirement (GLER) courses
• For course preference***

* Students who missed their initial registration time period because of extenuating circumstances beyond their control may appeal by contacting the Arts and Science advising office.

** Native Education Majors should check with an Arts and Science advisor.

*** If another course is available which will fulfill your requirements, you should register in that course.

• Note: Students in other Faculties may be wait-listed for Arts and Science courses specifically required in their majors/programs.

Faculty of Fine Arts Wait-Lists

Wait-lists will be compiled on the following five days only: April 8 - 11.

The Faculty of Fine Arts accepts wait-list requests during the same period as the Faculty of Arts and Science and follows similar procedures. You must make your request in person at the Fine Arts Advising Office during the wait-list period.

The Faculty of Fine Arts will waitlist, in the following order of priority:

1. students requiring courses in the declared major,
2. students requiring courses in a declared minor, or
3. students in Faculty of Fine Arts programs seeking access to a fine arts course outside the declared major

If there are extenuating circumstances beyond your control that prevent you from registering in your initial registration window, or that prevent you from making a wait-list request, you may appeal to the Assistant Dean by contacting the Fine Arts Advising Office.

Faculty of Management Wait-Lists

The Faculty of Management will accept wait-list applications for the Fall semester for continuing students up until the deadline of April 11.

You will NOT be wait-listed:

• If you missed your initial registration time period
• For courses lacking the required prerequisite(s)
• For courses with time conflicts
• For second majors
• For minors
• For course preference

If you are unsure if you qualify for a wait list, please come in and see an advisor in the Undergraduate Programs Office (Markin Hall 2060).

Faculty of Education

All University of Lethbridge students interested in Education must complete certain requirements before they will be eligible to apply for admission to the Faculty of Education. If you started at the University of Lethbridge straight from high school, this means that you must complete a minimum of two years (minimum of 20 courses/60 credit hours) in a pre-Education program before applying to the Faculty of Education. During your time as a pre-Education student, you should contact the appropriate academic advising office for program assistance on the non-Education portion of your combined degrees program.

Faculty of Social Work - The University of Calgary

The University of Calgary offers both graduate and undergraduate degrees in Social Work on the University of Lethbridge campus. If you are interested in these programs, please contact the Faculty of Social Work (Lethbridge Division). For more information, call 403-329-2794.