Transferring Funds

The ORIS will facilitate the transfer of funds to and from our institution to co-applicants on parent awards.  In order to establish a fund for the transfer of awards to the U of L, co-applicants receiving money will be expected to complete the same requirements to establish a fund as listed above including the Research Proposal Form.

Please contact the appropriate Grants Facilitator depending on subject matter of the funding agency or the UILO to establish a subaward agreement.

 

Health & Medical Sciences

Penny D’Agnone
Grants Facilitator
403-382-7198,
B626 University Hall
penny.dagnone@uleth.ca

Natural Sciences & Engineering

Gillian Laird
Grants Facilitator
403-329-2101,
B624 University Hall
gillian.laird@uleth.ca

Social Science, Fine Arts & Humanities

Hector MacIntyre
Grants Facilitator
403-317-2869,
B622 University Hall
hector.macintyre@uleth.ca

Industry Related Projects

Greg Vilk
University Industry Liaison Manager
403-317-2860,
B634 University Hall
greg.vilk@uleth.ca

 

To transfer a grant from one university to another, regulations of the granting agency apply. However, the steps outlined below are more or less appropriate to most agencies:

Grant holders must inform the agency of their intention to transfer their grant and ensure that the following documentation is provided to that agency:

  • Confirmation, by the university to which the funds are being transferred, of its willingness to accept and administer the grant;
     
  • A financial statement from your former university to the receiving university (signed by the principal investigator) showing expenditures and balance of the grant up to the date of transfer, as well as confirmation of the actual transfer of the remaining grant funds;
     
  • Confirmation from your receiving university that they have received the balance of the grant as shown on statement of account;
     
  • Copies of any other correspondence relating to the transfer of the grant.
     
  • The following documents must be supplied to ORIS before a research fund can be opened:
     
  • A copy of the original grant including the budget;
     
  • A copy of the Notice of Award;
     
  • A letter or cheque indicating the amount of funds to be transferred to the University and animal welfare, human participants, radiation safety and/or biosafety certification, if applicable.
     
  • If you wish to transfer a portion of your funds to co-applicants located at another university, the following procedure applies:
     
  • Inform ORIS of the identity of the grant to be shared, the amount, the co-investigator's name/university and any conditions that may apply;
     
  • ORIS will send a letter to the recipient's university informing them of the desire to provide funds and asking for agreement to receive the funds under specific conditions;
     
  • Once approval has been provided by the recipient university, installment payments will be made according to the agreed-upon payment schedule.

Financial reports will be sent by the recipient institution to the U of L in an agreed-upon format and time frame and these will be incorporated into the summary financial reports provided to the funding agency whose grant is being shared.

If you wish to transfer a portion of your funds to entities which are not eligible to receive Tri-Council (CIHR, NSERC, or SSHRC) funds such as industrial partners, the following procedure applies:

  • Inform ORIS of the identity of the grant to be shared, the amount, the entities name and any conditions that may apply;
     
  • If the funds are to be used for services and/or equipment, policies and procedures related to Purchasing Equipment and Supplies must be followed including submitting requisitions, requesting purchase orders and obtaining competitive quotes;
     
  • ORIS will develop a letter to the recipient's university informing them of the desire to provide funds and asking for agreement to receive the funds under specific conditions;
     
  • Once approval has been provided by the external entity, payments will be made according to the agreed-upon payment schedule.

Financial reports will be required from the external entity by the U of L in an agreed-upon format and time frame and these will be incorporated into the summary financial reports provided to the funding agency whose grant is being shared.

For more information on the process of purchasing equipment and supplies, please contact Materials Management. 

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