Submitting a Proposal

The funding application is a two stage process – internal approvals and external submissions. 

1. Internal Approvals

For each funding opportunity to which you are seeking funds, whether internal or external, requires approval by your co-applicant (if applicable), Department Chair and/or Dean and the Vice President’s office.  Internal approvals are sought using the Research Proposal Form via The Bridge and must be secured prior to the external submission. 

Research Proposal Form

The Research Proposal Form form is an internal electronic document that is used to secure internal approvals.  It is not forwarded to the external funding agency.  The Research Proposal Form is accessed online via The Bridge. The Vice-President (Research) must receive the Research Proposal form before the grant will be signed or forwarded to the funding agency.

BY SUBMITTING THE RESEARCH PROPOSAL FORM YOU ARE PROVIDING AN ELECTRONIC SIGNATURE.

What do the electronic signatures required on the External Research Form indicate?

Principal Investigator - the signature indicates acceptance of academic, professional, scientific and technical responsibility for the project. In addition, it represents an undertaking to observe sponsor and University policies and regulations as well as any special award conditions.

Department Chair and/or Dean - the signature indicates that the Department/Faculty is willing to accommodate the project, that required facilities and services are available, that funding is available for any required renovations and that the applicant meets known University and sponsor eligibility requirements. It also represents general acceptance of expressed or implied time commitments, including willingness to recommend leave or other special arrangements as specified in the application.

Vice-President (Research) or designate - the signature indicates that the University is willing to administer funds received for the project in accordance with University and funding agency requirements.

How to complete the Research Proposal Form

The Research Proposal form is required for all internal external grants.  You can complete the Research Proposal Form by following these steps:

  • Log into the Bridge with your University username and password.
  • From the menu, choose "Research Services".
  • Choose “Research Proposal Form”.In cases of internal funding, please select “Internal Grant Application Form”.
  • Fill out all applicable fields. Fields highlighted with a red * are mandatory.
  • Do not include co-investigators if they are from other instiutions or trainees such as graduate students and post-doctoral fellows.
  • Be sure to address the following: ethical approvals; budget and university contributions; and indirect costs (overhead) if allowable.
  • Attach the following documents electronically to the form: complete copy of the grant; budget justification; CV's (if applicable).
  • Attachments can be in Word or PDF format. Avoid attaching image files.
  • Once the form is complete, click the "Submit" button.

Your application has now been sent to your internal co-applicants, Department Chair and/or Dean for approval. Once your Department Chair/Dean has reviewed the form it will be forwarded to the Vice-President (Research). No hard copy of this form is required.

Please note – the Grants Facilitators facilitate the signature from the Vice President Research.  However, they do not receive notification that the Research Proposal Form has been submitted. 

Contact the Grants Facilitators to ensure they are aware of your submission.

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1. External Approvals

Each funding agency and/or funding opportunity may have unique methods of submitting a funding application.  It is important to be aware of the requirements for a funding opportunity well in advance of the deadline.  If hardcopy signatures are to be sought, it may take time to secure signatures if those required to sign are not available. 

Please consult with the Grants Facilitators early in the application development process.  They will assist you in securing the necessary signatures as well as navigating the internal approval process.  

Obtaining Signatures

Once you have submitted a Research Proposal Form, the Principal Applicant is responsible for obtaining all required signatures.  Signatures should be secured in the following order:  

  • Principal Investigator
  • Co-investigator(s), if applicable
  • Department Chair and/or Dean
  • Vice President (Research) or designate

You must also complete and submit the Research Proposal form. The form and instructions are available on-line through The Bridge.

What do signatures indicate?

Principle Investigator and Co-Investigator(s) - indicates acceptance of academic, professional, scientific and technical responsibility for the project. In addition, it represents an undertaking to observe sponsor and University policies and regulations, as well as any special award conditions.

Department Chair and Dean - indicates the Department is willing to accommodate the project, and the required facilities and services are available for any required renovations. It also represents general acceptance of expressed or implied time commitments, including a willingness to recommend leave or other special arrangements as specified in the application.

Vice-President (Research) - indicates that the University is willing to administer funds received for the project in accordance with University and funding agency regulations. 

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