Transferring funds

Transferring funds from other universities

To transfer a grant from one university to another, regulations of the granting agency apply. However, the steps outlined below are more or less appropriate to most agencies.

Grant holders must inform the agency of thei rintention to transfer their grant and ensure that the following documentation is provided to that agency:

  • Confirmation, by the university to which the funds are being transferred, of its willingness to accept and administer the grant;
  • A financial statement from your former university to the receiving university (signed by the principal investigator) showing expenditures and balance of the grant up to the date of transfer, as well as confirmation fo the actual transfer of the remaining grant fudns;
  • Confirmation from your receiving university that they have received the balance of the grant as shown on statement of account;
  • Copies of any other correspondence relationg to the transfer of the grant.

The following documents must be supplied to Research Services before a research fund can be opened:

  • A copy of the grant including the budget;
  • A copy of the Notice of Award;
  • A letter or cheque indicating the amount of funds to be transferred to the University and animal welfare, human subjects, radiation safety and/or biosafety cerfitifcation, if applicable.

Transferring funds to co-applicants

If you wish to transfer a portion of your grant to co-applicants located at another university, the following procedure applies:

  • Inform Research Services of the identity of the grant to be shared, the amount, the co-investigator's name/university and any conditions that may apply;
  • Research Services will send a letter to the recipient's university informing them of the desire to provide funds and asking for agreement to receive the funds under specific conditions;
  • Once approval has been provided by the recipient university, installment payments will be made according to the agreed-upon payment schedule.

Financial reports will be sent by the recipient institution to the U of L in an agreed-upon format and tiem frame and these will be incorporated into the summary financial reports provided to the funding agency whose grant is being shared.