Project Prioritization Process

Project Prioritization ensures that organizational resources are directed towards the highest value project investments.  In prioritizing projects a balanced weighted scoring process is used, based on multiple objective criteria. 

A key objective is to optimize the utilization of limited resources (human, material and financial).  Given this objective, it is important to know the relative importance of a set of projects for resources to be allocated appropriately.  This method allows us to decide which projects to pursue, and which to defer or reject.  The Subject Matter Teams (SMTs) will report to the Recruitment and Retention Project Team (RRPT) who will further report on findings to the project sponsors.

The team will consider projects that have the potential for:

  1. Mutual Exclusivity:  Each project should be fairly exclusive to avoid duplication. 
  2. Success:  Each project should be feasible and have a good probability of success.
  3. Internal Consistency:  Chosen projects will align to key University goals, policies and strategies.
  4. Cost/Benefit Balanced Results:  The resulting benefits of the project will outweigh the costs of implementation.

Decision Criteria:

  • Impact
  • Urgency
  • Ease of Implementation
  • Resource Implications

We need to ensure our Recruitment and Retention strategies and projects focus on learner success by transforming our processes to:

1. increase communication and service with clear, simple information,

2. decrease costs, duplication, and errors, and

3. ensure learners are accountable for accuracy in their information to us.

Karen Clearwater
Associate Vice-President (Financial Planning)