CONSULTATION COMMITTEE

Appointment

The President shall appoint a Consultation Committee, consisting of volunteer members called Consultants. The Alberta Union of Provincial Employees Local 053 (AUPE), Administrative Professional Officers (APOs), Exempt Support Staff, the University of Lethbridge Faculty Association (ULFA), Students' Union, and Graduate Students' shall each nominate one individual and one alternate to serve on the Consultation Committee.

All nominations are subject to the approval of the President, in consultation with the Associate Vice-President (Human Resources & Administration) and the President's Advisory Committee on Personal Security.

Term

Consultants will serve three-year terms except for Student Consultants who will serve one-year terms. Terms may be extended with mutual agreement of the Consultant, the President's Advisory Committee, and the President.

A Consultant may be removed from the Consultation Committee on the recommendation, including reasons for the removal, of the President's Advisory Committee.

Duties

Consultants will receive training, at the University's expense, in mediation, dispute resolution, human rights issues in the workplace, and the maintenance of confidentiality.

Members of the Consultation Committee shall fulfill the functions provided in Step 2 of the process. They may work independently or in a group of two or more.

Consultants may seek advice from each other, from University administrators or, from experts not associated with the University, provided that the confidentiality of complainants and respondents are respected. The approval of the President is needed where costs will be incurred by the University,

Consultants shall, annually, choose a Chair from among themselves whose responsibility shall be to call meetings, as necessary, of the Consultation Committee.

Records

Consultants will keep records in accordance with the University Records Management Policy when called upon to fulfill their duties.

Consultant records will be provided to an Administrator when a written complaint has been received by the Administrator and the records are necessary to a fair investigation of the complaint. Records will be provided to the President or a Vice-President only if a complainant or a respondent takes legal action against the University and the records are relevant to the legal action.

Consultants will provide statistical records to the Associate Vice-President (Human Resources and Administration).

PRESIDENTS ADVISORY COMMITTEE

Appointment

There shall be a President's Advisory Committee on Personal Security, consisting of one member recommended by each of the following bodies: The Alberta Union of Provincial Employees Local 053 (AUPE), Administrative Professional Officers (APOs), Exempt Support Staff, the University of Lethbridge Faculty Association (ULFA), Students' Union, and Graduate Students' and the Board of Governors. The Director of Security, the Associate Vice-President (Human Resources and Administration) a Consultant representative, and the Vice-Presidents or their delegates shall serve as ex-officio members of the Committee. The Committee shall elect one of its members to be Chair.

Term

The Committee shall meet at least once each academic year.

Duties

To assist the Deans, University Librarian, Executive Directors and Vice-Presidents in fulfilling their responsibilities towards personal security, but will play no role in the resolution of a specific complaint under this policy.

The Committee may hear representations from individuals or groups within the University community who have concerns about the operation of this policy and give advice to the President regarding action to be taken regarding those concerns.

PRESIDENTS ADVISORY COUNCIL

Members