University of Lethbridge People Plan Committee Progress Updates
December 11, 2015
The People Plan was APPROVED at the Board of Governors meeting on Thursday, December 10, 2015.
Thanks to the informative presentation by committee members Elaine Carlson, Bryson Duda, Michelle Hogue, Kari Tanaka and Connie Chaplin. There were no questions from the Board members, just one comment, on how great it was for our university to have a People Plan.
Congratulations to everyone for ALL the hard work over the past year and a half, and for those on the Initial Steps Committee, since 2012 – who got the ball rolling on this strategic plan!
The final version of the People Plan (December 10, 2015) and the People Plan Development Report (August 27, 2015) are posted for the University Community. If you have any questions, please feel free to contact firstname.lastname@example.org and your questions will be directed to one of the committee member.
Thanks to the University Community for your support with this project.
October 23, 2015
The People Plan Committee concluded its work this summer and was very proud to present a People Plan Strategy to President’s Executive on September 28, 2015. We are excited to report that it has been endorsed by President’s Executive and is now on a journey through the approval process. The process will include presenting the document to the executive from the different employee groups and various committees. The fall schedule is as follows:
We are hoping that all goes well, and that we will have an approved People Plan by the end of 2015. Stay tuned!
May 29, 2015
The People Plan Committee continued to meet throughout the spring, with the reviewing of the data and writing of the plan being the main focus. The draft of the People Plan consists of three parts:
- The Strategic Plan
- The Development Plan
- Action Items to Consider
A representative group from the People Plan Committee (Elaine Carlson, Bryson Duda, John Sheriff, Kari Tanaka and Gloria Tian) will be presenting the draft Strategic Plan to President’s Executive on June 8, 2015.
February 24, 2015
“Thank You” to all who participated in the People Plan World Cafes. We offered 5 at the Lethbridge campus, and one at the Calgary campus (for the northern campuses) with the help of the facilitators: Bernie Williams, Jeff Meadows, Brad Reamsbottom and Laurel Corbiere. We were pleased with the participation of over 160 people! Many great conversations were held around the tables with interesting ideas being generated. The committee is in the process of compiling and summarizing the notes. This data, along with the survey results will aid in the writing of the People Plan, which will start shortly. We have a target of presenting the People Plan to Senior Administration later this spring. Stay tuned!
January 26, 2015
We have had four very successful World Cafes in the past few weeks. Thanks to everyone who has participated! We appreciate hearing from you, as your comments are valuable in the development of the People Plan.
If you have been unable to attend one of the previous World Cafes, there is still an opportunity for you to provide your input. We will be hosting two more sessions:
Thursday, January 29, 2015 10:00 am – 12 noon Northern Campuses, Calgary Campus (Room S6025)
Monday, February 2, 2015 2:00 – 4:00 pm Lethbridge Campus, Andy’s Place, AH100
To register for either of these sessions, please see the Updated World Café link.
Can’t attend any of the World Café session? We have one last way for you to provide your input. At the World Café sessions, participants could comment on 9 different themes and each theme had two questions. Please see the People Plan World Cafe Discussion Questions for the list of questions. You may send your comments on any or all of the themes and questions to Teresa Petriw at email@example.com or if you wish to be anonymous, by internal mail to The People Plan, Human Resources. All comments must be received by Monday, February 2, 2015 to be included in the collective comments. If you have any questions, please contact Teresa Petriw.
January 16, 2015
This past week, the People Plan hosted the two World Café sessions on January 13 and 15, facilitated by Bernie William, Jeff Meadows and Brad Reamsbottom. We had great participation, with approximately 50 people attending the sessions. The themes that were being addressed included:
- Training and Development
- Work/Life Balance
- Collaboration and Cohesiveness
- Respect and Appreciation
- Supervision and Leadership
- Open Discussion
Each participant had the opportunity to address 4 of the themes, in a 20 minute “round table discussion” (per theme) with people from across campus – different employee groups/departments/areas. The conversations were exciting and the energy in the room was very positive.
Here are some of the comments:
What worked well?
- The ability to move from one theme to other
- Open free form discussion around short concise questions, mixing teams and groups
- Being able to communicate outside of the “usual lines”
- Great discussion with peers from other departments across the university
- An opportunity to voice opinions
How could the sessions be improved?
- It would be nice to contribute to all of the items, not just 4 – but realize it is a time issue
- Maybe more questions to discuss 3 – 4 to guide discussions
- Could you suggest expectation of confidentiality so people may share more?
- The sessions tended to be a “complaint session”. Perhaps another session where we brainstorm solutions would be useful
Did you feel comfortable contributing?
- Yes, environment was excellent
- Yes, especially at the “open discussion” table, felt it was a safe environment to bring up issues people don’t like to talk about
- Yes, safe respectful talks/sharing
More World Café sessions are planned for:
Monday, January 19 1:00 – 3:00 pm in the SU Ballroom A
Friday, January 23 9:00 -11:00 am in the SU Ballroom A
Thursday, January 29 10:00 am – 12:00 noon Calgary Campus, S6025
To register, please contact Teresa Petriw at firstname.lastname@example.org or call 403-332-5225.
January 9, 2015
Happy New Year!
In the fall of 2014, the U of L community was asked to provide input through the People Plan Survey. The People Plan Committee has received the results of the survey, from Leger and would like to share this with the campus community. The report may be viewed here People Plan Survey Report.
The survey results helped us to identify some areas where we are doing well, as well as some areas where improvements could be realized. The next step in this process is to hold World Café sessions in January. The goal of the People Plan World Café sessions is to explore these issues on a deeper level and to gain additional ideas and insights. We look forward to your participation in these World Café sessions! To register for a World Café Session, please see the World Café information page.
December 19, 2014
On December 15, Leger presented the People Plan Committee Members the initial results of the People Plan Employee Survey. An executive summary of this survey will be available early in the New Year on the People Plan web page.The initial results of the employee survey indicated that we need further investigation/work in some specific areas. People Plan World Café sessions will be held in January to further investigate these topics. Your input into this strategic plan is important to us, so we invite you to join us at one or more of the World Café sessions. We are excited to have Jeff Meadows, Brad Reamsbottom, Bernie Williams and Laurel Corbiere as our World Café Facilitators. Please see the link for specific information on the World Cafés.
The People Plan Committee “Wishes You and Your Family a Peaceful and Safe Holiday Season!”
December 10, 2014
Congratulations to Lisa Halpen from the Registrar’s Office, the winner of the iPhone 6, randomly picked by Leger from the survey respondents who entered the draw. U of L President, Mike Mahon presented Lisa with the phone on December 10 with several members of the People Plan Committee and Registrar’s Office staff, in attendance. Lisa was so surprised and kept saying “I never win anything!”
There will be more opportunities in the New Year, to provide input for this strategic plan. In January, four World Cafes will be offered. Mark your calendars and plan to attend one of the World Cafes, which are scheduled for January 13, 15, 19 and 23. More details to be available shortly.
November 18, 2014
The People Plan Survey was sent to continuing and term faculty and staff on November 7, 2014. We are excited to report, as of November 17 we have 512 completed surveys, which is a 42.2% response rate! Thank you for taking the time to give us your feedback.
For those who have not yet completed the survey, you have until November 23 to complete this confidential online survey. Please take 15 – 20 minutes to complete the survey, as your feedback is important to us. The email with the link to the survey was sent out by Leger. Reminder emails will be sent by Leger, to those who have yet to complete the survey.
If you did not receive an email, please check your “Junk Mail” or contact the People Plan Admin Support, Teresa Petriw at email@example.com or call 403-332-5225. Please DO NOT SHARE the link for the survey with others.
If you require assistance in answering this survey and/or would like to complete it by telephone, please contact Erin Roulston at Leger at 403-536-1396.
November 6, 2014
The People Plan Survey is Ready for YOU!
The People Plan Survey is ready for your input! This survey will help guide the direction of the strategic People Plan for the University of Lethbridge. This is YOUR opportunity to provide input and comments. The Online Survey will be OPEN from November 6 to 23, 2014. Faculty, staff and administration are encouraged to set aside 15 minutes to complete this confidential online survey regarding your employment experience. Leger, The Research Intelligence Group has been hired as an independent firm to conduct this survey. Please be assured that all responses are confidential, and you will not be personally identifiable in the reports provided to the University.
In recognition of our appreciation, participants will have the option to enter a draw for an iPhone 6 once they have completed the survey! Data collected for the draw will be maintained separately from the survey responses, not provided to the University and drawn by Leger at its location.
Continuing and term staff and faculty will receive an email from Leger with the link to the survey. If you require assistance in answering this survey and/or would like to complete it by telephone, please contact Erin Roulston at Leger at 403-536-1396.
October 20, 2014
Work over the last few weeks has been dedicated to the development of the People Plan survey. Pending approval by the Survey Management Committee on October 21, this survey will be delivered via e-mail to all salaried faculty, staff and administrators on November 6, 2014.
Drafting this survey was a challenging process, and it would not have been possible without the feedback of several faculty, staff, and administrative members.
- Out of respect for individual time, decisions were made to include some items and not others to keep the survey to approximately 20 minutes. For example, we decided not to survey in depth factors which had already been addressed at least in part through the Wellness Survey or the feedback mechanisms for the Campus Master Plan.
- Creating a survey that worked for both salaried and non-salaried groups was not plausible. Our recommendation will be that non-salaried employees be canvassed for their opinions via a different mechanism at a later date.
- Many of you have told us that the University is all of us as, not a separate entity. We agree and have incorporated this concept into our questions.
We want to thank in advance all of those who will be taking the time to respond to the survey and in doing so, impact our future People Plan. To do so, we will be distributing special ‘cell phone wallets’ to potential respondents as we canvass the University and discuss the survey with our colleagues. If we miss you, be sure to give any one of us on the Committee a call!
September 25, 2014
Survey Coming Soon!
The People Plan Committee has contracted with an independent consulting firm to develop and issue a Faculty and Staff Survey in November 2014, with confidential, summarized reporting being completed in December 2014. The goal of the survey is to determine opportunities for the University’s training and development programs, orientations and onboarding, workspace satisfaction and how valued our employees feel. The survey outcomes along with other data we have been collecting, such as the inventory of programs the University offers that is also currently underway, will identify areas for further discussions across our campuses in early 2015, and will direct the People Plan Priorities. Your participation is imperative to ensure we identify the right areas to focus on! Please watch for emails in early November with more information.
August 15, 2014
Over the past weeks, the efforts of the People Plan Committee have been concentrated on:
- Collaborating during a retreat to create the work plan for the coming year.
- Collecting an inventory of programs, services and facilities that already make the University a great place to work. Examples include everything from a swimming pool to noon-hour concerts to proximity to nature, and we know there is more. People Plan Committee members will be seeking information from their units – some can do so in person, and some, because of geographic location or the nature of the work, will seek your feedback through an online tool.
- Reviewing the elements in the Initial Steps document and providing more detail. By splitting into subcommittees, we have focussed on the work over the summer and will be ready to report back to the larger committee when we next meet in late August.
- Preparing to conduct an employee survey to identify where we could improve and where we excel, gather information on priorities, collect feedback on our working environment, and provide a benchmark for future evaluation. To ensure confidentiality, the survey will be conducted by an external provider. The RFP (Request for Proposal) to start the process will be posted in August.