Welcome to Accounts Payable
Accounts Payable is responsible for issuing all non-payroll payments for the University while maintaining a high level of integrity and accuracy in compliance with University of Lethbridge policy, government and regulatory obligations.
Invoices are paid net 30 days of the invoice date. We process cheque and direct deposit payments every Thursday morning. Accounts Payable must receive an invoice by Tuesday afternoon in order to meet that week’s cheque/direct deposit payment. The payments to Canadian and US vendors are made via cheque or direct deposit and other foreign currencies are processed via wire transfer. Generally the responsibility for posting the invoice payments is split by the alphabet:
Judy Headrick is responsible for vendors A to K
Chris Collins is responsible for vendors L to Z
Inquiries can be sent to firstname.lastname@example.org
Type of payments we process:
- Supplier payments
- Travel and expense claim reimbursements
- Professional supplement reimbursement claims
- Other miscellaneous payment requisitions
Direct deposit payments for vendors. We are able to make payments via direct deposit. The University of Lethbridge encourages Canadian vendors to sign up for electronic funds transfer. Please contact us to receive a direct deposit enrollment form.
All reimbursements to employees will be processed via direct deposit, using the banking information you have provided for your payroll payments.
Supplier invoice payments
All invoices should be billed to:
University of Lethbridge
4401 University Drive
Lethbridge AB T1K 3M4
The invoice should include the following information:
- Vendor name
- Vendor address
- Invoice number
- Invoice date
- Vendor Goods and Services Tax (GST) registration number
- University of Lethbridge purchase order number (if available)
- Type of product/service
- Quantity shipped
- Product or catalogue number (if applicable)
- Description of item
- Unit price
- Discount information
- Goods and Services Tax (GST) Amount
- Total Charges
Purchase order invoices over $25,000 require an authorizing signature for that Fund, Organization, Account, Program, Activity, Location code (FOAPAL) combination. These invoices will be posted and forwarded to the department for approval before the payment is made to the vendor.
On non purchase order invoices, the department must provide the FOAPAL on the invoice and the signature of the appropriate person with signing authority for that FOAPAL.