University of Lethbridge Research Fund (ULRF)
$6,000 for a sole applicant, $12,000 for more than one applicant
18 months (April 1 to September 30 of following year)
November 6, 2017
Notice of Decision
Early March 2018 (Updated December 19, 2017)
March 1, 2018 (Updated December 19, 2017)
Penny D’Agnone (403-382-7198 or email@example.com)
The University of Lethbridge Research Fund (ULRF) is an internal source of funds administered by the Office of Research & Innovation Services (ORIS) directed toward the support of research activities in any discipline on campus. The ULRF is intended to seed new projects and to leverage funding to launch a program of research. The ULRF is not intended to provide on-going support, through repeated applications, or to supplement an on-going program of research.
Awards to a single applicant are limited to a maximum of $6,000. Collaborative applications, where more than one applicant is from the UofL, may request up to a maximum of $12,000. For collaborative applications with multiple applicants, the onus is on the applicants to describe the role that each applicant plays in the proposed project.
It is expected that the funds requested in each competition will exceed the funds available.
PLEASE NOTE – Effective June 1, 2017, applicants to this award are required to complete a UNIWeb Academic CV. ORIS administers many internal funding competitions that have seen increasing application pressures. To streamline the adjudication process, we are asking applicants to standardize the CVs attached to internal applications. Affected competitions are: the University of Lethbridge Research Fund (ULRF), University of Lethbridge SSHRC Awards (ULSA), the Strategic Opportunities Fund (SOF), and the Community of Research Excellence Development Opportunities (CREDO). For more information on completing this requirement, please contact firstname.lastname@example.org.
Full-time UofL Faculty are eligible to apply. All members, as defined in the UofL Faculty Association Handbook, who have research duties as part of their appointment may be eligible. Applicants may only be named on one ULRF application per competition. Applicants cannot hold more than one award from internal funding sources such as Community of Research Excellence Development Opportunities (CREDO) Program and the University of Lethbridge SSHRC Award (ULSA). Applicants are allowed to hold a University of Lethbridge Travel Fund award concurrently with the ULRF.
- August – September: Launch of current competition.
- November 6, 2017 at 4:00pm: Next application deadline.
- November – December: Applications are reviewed by the internal and/or external reviewers.
- January – February: Applications and the reviews are sent to the GFC Research Committee for adjudication and ranking.
- February – March: The GFC Research Committee meets to rank applications and make funding decisions.
- Early March: Notice of Decisions are distributed to applicants. (This was updated December 19, 2017).
- March 1: Start date of successful ULRF applications. (This was updated December 19, 2017).
Use of Funds:
It is the responsibility of the applicant(s) to adequately justify the expenditures included in the application. Funds can be requested in line with the following criteria:
- A grant may be directed to personnel costs in accordance with UofL policy.
- A grant may be used to pay for travel directly related to research, including travel by research assistants in the performance of their assigned duties.
- No more than 10% of the total project budget may be used for professional development activities.
- No more than 10% of the total budget may be directed to dissemination of research results, including conference attendance. Use of ULRF awards for conference costs will be restricted to expenses that are not eligible under the University of Lethbridge Travel Fund (e.g. costs associated with publication or poster production for presentations).
- Other items necessary for research may be considered for funding at the discretion of the GFC Research Committee.
- Normally, the purchase of journals, books, computers, software, and major equipment will not be considered.
- Research projects requesting retroactive funding prior to the application deadline or requesting funding for teaching development will not be considered.
How to Apply:
The ORIS normally issues a call for proposals in August of each year. Submissions for the current round are due by 4:00 p.m. on Monday, November 6, 2017. Late submissions will not be accepted and incomplete applications will be deemed ineligible.
An application consists of a document attached to ULRF Application Form found under the Research Services tab in the BRIDGE system. The form can be accessed by selecting the Internal Grant Application Form section. The attachment must be prepared in accordance with the instructions found here.
NOTE: Do not complete the online form until your attachment is complete and ready to be uploaded as you cannot save the online form for completion at a later date.
Complete applications require the following components:
- Completion of the online application form available through the BRIDGE using the Internal Grant Application Form; and
- The upload the following elements as a single attachment: Abstract; Research Proposal; References; UNIWeb Academic CV; Report on previous ULRF; Other funding for this application; and Budget with justification.
Application Attachment Instructions:
Applicants must complete the online Internal Grant Application Form available through the BRIDGE and include the required attachment(s). For the attachment, use font size of 12 point, black type. Maximum of six lines per inch. No condensed/narrow fonts, type, or spacing. Insert a margin of 2 cm (3/4 inch) - minimum - around the page.
The application should be clear and concise and justify the use of all funding and provide all requested information (below).
- Abstract (ONE PAGE MAXIMUM): Provide a succinct project description written so that a non-expert in the field of study can understand the proposed research, the scope and limitations of the project. Also outline the potential significance of the study to the University, discipline, researcher, and /or society at large.
- Research Proposal (FIVE PAGES MAXIMUM): Organize the detailed narrative under the following headlines:
- Background: Define the problem clearly and concisely, providing any background information essential to understanding the importance of the work.
- Theoretical Framework, Methodology and Proposed Outcomes: Outline the theoretical framework governing the work proposed, the methodologies to be undertaken and the proposed outcomes. For collaborative applications with multiple applicants, indicate the unique role that each applicant brings to ensuring the proposed outcomes. Describe how the anticipated outcomes will serve to contribute to each applicant’s program of research. Indicate if the proposed research falls in a new or existing research program.
- Significance and Dissemination: Include statements of the potential significance, future use, relevance or application of the results. Explain how the results will be disseminated.
- References (TWO PAGES MAXIMUM): Include references, where appropriate, to similar or related work. Indicate if the field is largely untouched.
- Publications and Prior Research: NEW REQUIREMENT - Provide a UNIWeb system CV including only recent (last six years) and/or relevant publications, and prior research activity. An applicant should indicate if they wish to be considered an Emerging Scholar if not obvious from the CV documents and provide justification.
- Previous ULRF Award(s) (ONE PAGE MAXIMUM): Provide a brief summary of the topic, activities, and results of any previous ULRF awards (e.g. conference papers, research grants, publications, performances, exhibitions, etc.).
- Other Funding for this Application: Provide information regarding other granting agencies or sources from which you have received, requested or plan to request funding for this research. Include the name of the granting agency, the status of the request, and the amount requested or awarded.
- Budget with Justification (THREE PAGE MAXIMUM): Applicants must provide information on other sources of funds for the project if the proposed costs exceed the maximum provided by this fund.
Provide a concise justification for each budget item under the following headlines, where applicable.
- Personnel: Personnel costs must include each employee’s title and type of work to be performed, the estimated number of hours/months to be worked, and the rate of pay per hour/month plus 12% benefits.
- Materials and Supplies: Requests for materials and supplies must clearly indicate their purpose in the proposed activities.
- Equipment: A descriptive statement of each item of equipment must be included in the justification of the budget. Applicants are reminded that all equipment purchased with research grants remains the property of the UofL in accordance with university policy. Applications for computer equipment will need to provide a particularly strong justification, establishing the specific need of the item for the proposed research.
- Travel: Travel costs must include the purpose of the travel for each destination, mode of travel, cost of meals and lodging, and the number of days of the travel.
- No more than 10% of the project budget may be used for professional development activities.
- No more than 10% of the budget may be directed to dissemination of research results, including conference attendance. Use of ULRF awards for conference costs will be restricted to expenses that are not eligible under the University of Lethbridge Travel Fund (e.g. costs associated with publication or poster production for presentations).
- Referees (ONE PAGE MAXIMUM): Provide the names of two internal (University of Lethbridge) and two external referees who may be qualified to provide an unbiased review. Please see Conflict of Interest Guidelines below. Indicate any relationships with referees (e.g. collaborator, co-author, dissertation supervisor). The names and contact information for referees must be provided where required on the online application form available through the BRIDGE. These suggestions will provide guidance in final referee selection.
Conditions of the Award:
- Use of Funds: Expenditures may be made only for those cost elements identified in the application or as limited in the Request for New Fund form. Special conditions may include human subject research or animal welfare approval, expenditure limitations, etc. Minor transfers of funds from one budget category to another may be permitted. Expenditures included in the application budget may be eligible if incurred between the application deadline and the Notice of Decision of the ULRF Competition if prior approval is granted by ORIS. Major transfers or the use of funds for a previously unspecified expense or a new budget item requires prior approval by ORIS.
- Term: The term of an award is eighteen months or less, in accordance with the applicant's request. Requests for extensions should be submitted to ORIS thirty (30) days prior to the end date. The total term, including any extension, may not normally exceed twenty-four months.
- Reports: A final report on the work funded by the ULRF must be submitted within six months of the termination date. Subsequent applications can be considered only after receipt of satisfactory final reports and/or progress reports for previous or existing grants.
- Equipment & Library Acquisitions: Equipment or library materials acquired with grant funds remain as property of the UofL in accordance with university policy.
- Personnel: Personnel employed with grant funds are not regular University employees and are not covered by the provisions of the collective agreement with support staff.
Evaluation Process and Criteria:
The following priorities apply to all applicants:
- Grants are awarded on the basis of merit. In most instances, all ULRF applications will be reviewed by two referees. Final funding decisions are made by the GFC Research Committee. Due to limits on funding availability, appeals will not be considered.
- Proposals involving student participation are given priority. If student participation is not possible, it is strongly suggested that a brief justification be provided.
The ULRF awards will be allocated between Emerging and Established Scholars, according to tri-agency definitions. The number of each type of applicant to be funded will be considered annually based upon the number of applications, budget allocation to the competition, and the quality of submitted applications.
Emerging Scholar: An emerging scholar is someone who has not yet had the opportunity to establish an extensive record of research achievement, but is in the process of building one. Applicants identifying themselves as an Emerging Scholar must demonstrate that they have not applied successfully as the Principal Investigator or Project Director for a research grant offered through Social Sciences & Humanities Research Council (SSHRC), the Natural Sciences and Engineering Research Council (NSERC), or the Canadian Institutes of Health Research (CIHR).
In addition, Emerging Scholars must meet at least one of the following criteria:
- Have completed their highest degree no more than six years before the competition deadline (the Committee will consider only the date of completion of the first doctorate).
- Have held a tenured or tenure-track university appointment for less than six years.
- Have held a university appointment, but never a tenure-track position (in the case of institutions that offer tenure-track positions).
- Have had their careers significantly interrupted or delayed for health or family reasons within the past six years.
Established scholar: Someone who has established—or who, since the completion of his or her highest degree, has had the opportunity to establish—a record of research achievement.
Following the November application deadline, applications are sent to at least two internal and/or external reviewers who are asked to rank the application package on the following criteria:
- Assessment of the Application: This is an overall rating for the proposal package.
- Quality and Originality of Proposal (40%) including the clarity of purpose/objectives; potential significance of proposed research; suitability of research methods/strategies; relationship/importance to research program; and suitability of proposed timetable.
- Research/Scholarly/Creative Achievements of Applicant (40%) including significance of previous work and level of research activity, taking into account the scholar's stage of career.
- Justification of Proposed Budget (20%). It is the responsibility of the applicant(s) to provide adequate information and justification for activities and expenditures included in the application package.
For the criteria used to assess applications, please refer to the
The application packages and review assessments are then forwarded to the GFC Research Committee who then rank the application as fundable; may be recommended for funding; or not recommended for funding. At a roundtable meeting, the GFC Research Committee ranks all fundable applications. The applications will be funded based on the ranking and the budget allotment for that funding year. It is expected that the number of fundable applications will exceed the amount of available funds for each competition.
Conflict of Interest Guidelines* for Reviewer Selection:
A conflict of interest occurs when a reviewer’s duties and responsibilities with regard to the review process are in conflict with that reviewer’s private, professional, business or public interests. There may be a real, perceived or potential conflict of interest when the review committee member, external reviewer or observer:
- May receive professional/personal benefit resulting from the funding opportunity or application being reviewed;
- Has a professional/personal relationship with an applicant or the applicant’s institution; or
- Has a direct/indirect financial interest in a funding opportunity or application being reviewed.
A conflict of interest may exist when review committee members, external reviewers or observers:
- Are a relative or close friend or have a personal relationship with the applicant(s);
- Are in a position to gain or lose financially/materially from the funding of the application;
- Have had long-standing scientific or personal differences with the applicant(s);
- Are closely professionally affiliated with the applicants, as a result of having in the last six years:
- Been a supervisor or a trainee of the applicant(s);
- Currently supervise the applicant(s) (ie. Department Chair or Dean);
- Collaborated, published or shared funding with the applicants, or have plans to do so in the immediate future; and/or
- Feel for any reason unable to provide an impartial review of the application.
The ORIS reserves the right to resolve areas of uncertainty and to determine if a conflict exists.
* Adapted from the Government of Canada website.