Deadlines and Process

          

Before applying to go on exchange, please see your academic advisor to see what exchange courses best fit into your program.
                                   

Exchange Semester

Application Deadline

Spring 2014  

June 1, 2013 for International Management majors
October 1, 2013 for all other students (but early applications may be given preference).
Summer 2013February 1, 2013. Applications may be accepted after this date dependent on destination. Please contact our office as soon as possible to discuss summer program options.
Fall 2013  February 1, 2013

         

Application process

Students wishing to go on exchange must complete the International Programs Application form, which is submitted automatically to the International Programs office, and to the Faculty of Management's academic advisors. Students are limited to participation in one full semester exchange at a particular destination; any extension and/or inclusion of a summer exchange would require special permission from the International Programs Office at the University of Lethbridge. Given the high demand for particular exchange locations, your first choice may not be selected and alternate exchange locations may be presented.

An academic advisor will review each application and the student's program to ensure students have fulfilled the requirements for an exchange. Then the advisor will contact the students, asking them to pick up a copy of their program. When picking up the program, the students must meet with an advisor to discuss which exchange courses will fit into their program. Students must keep a copy of their program for reference when choosing courses while on exchange. Students must give another copy of their program to the International Programs staff during their exchange planning meeting.

Once accepted to go on exchange, the International Programs office will contact the student to arrange a meeting. During the meeting, students will fill out the necessary forms and applications for an exchange semester, including an Exchange Student Agreement, as well as admissions and housing application forms for the exchange university. We will also discuss visa, course information, and other exchange planning details. Wherever possible, we will invite former outgoing or current incoming exchange students from this host university to help answer questions and share their experiences.

Upon receipt of a Student Exchange Agreement, the University of Lethbridge will issue a formal letter of acceptance permitting the student to go on exchange, in addition to one that will be issued by the host institution upon receipt of the student's application. Both these letters are necessary components for a study visa application.

If at anytime students wish to cancel or postpone their exchange, they must submit their request in writing to the International Programs office.

Non-refundable exchange fee

A $140 non-refundable exchange fee is required to be paid immediately after submission of your online exchange application form. Applications will not be processed until the fee has been paid. The exchange fee is payable by cash or cheque to the Cash Office, where a receipt will be issued. Cheques must be made out to the University of Lethbridge. Calgary and Edmonton campus students can submit payment to their local University of Lethbridge office. Students are also asked to write their name, U of L ID number, and semester of their exchange on the cheque. This fee is refunded only if a student’s application for exchange is denied.

Visas

Students are responsible for their own visa and immigration arrangements, although the International Programs Office will provide students with some basic information and will assist where possible. Student immigration responsibilities include making arrangements for passports, study permits, visas etc. Generally, passports must be valid at least six months beyond the student's expected return date to Canada. Students are encouraged to contact the appropriate Consulate/Embassy for detailed clarification about immigration and visa requirements for their exchange country.

Other requirements

Students are responsible for getting any necessary vaccinations required to travel in their exchange country.

It is mandatory for students to purchase travel health insurance for the duration of their studies/travel abroad. Students must bring a copy of proof of coverage to the International Programs Office. International health insurance may be purchased through travel agents, banks, etc. The Students' Union Health-Dental plan also includes a component on international coverage; contact the SU office for details.

Students must apply separately for all scholarships, and should do so early so as not to miss deadlines.

Students must pay University of Lethbridge tuition and are responsible for all costs associated with the exchange (e.g. travel, health care, housing, living expenses, etc).

Exchange checklist

A comprehensive Exchange Checklist (Word docx, 27 KB) provides a good overview of responsibilities for outgoing exchange students.