Records Management at the University of Lethbridge

Records Management is the orderly control of records through their life cycle.

What does this mean?

It means the records need to be managed as corporate assets from the moment they are created in response to business needs to the final disposition when they are destroyed or transferred to the University Archives.


Principles of Records Management


Records Management Program Elements

Policies and Procedures for creating and storing records in both paper and electronic format that are supported by the University's senior administration and include a corporate policy, and a Legal Hold policy. 

University Business Classification System that organizes information based on business functions and business processes and activities.

Retention Schedules that clearly outline guidelines for keeping records in all formats and in all business units, and identify the method of disposition.

Vital Records program that identifies and protects those records that are criticil for immediat restart of the University's business process following a disaster.

Records Management Training to train University employees in the policies, procedures, workflow and systems required to assure quality recordkeeping.

Electronic Records Management

Periodic audits to assess the clarity of procedures, effectiveness of training, and compliance to current legislation and standards.



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 Content Revised: August 10, 2010


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