Student Computer Lab Room Booking Guidelines
Student Computer Lab
Guidelines Regarding
Computer Lab Bookings
Academic bookings for the Student Computer Labs can be made through the Registrar’s Office. There are no fees associated with academic bookings. If, however, the booking is made outside of regularly scheduled lab hours, a staffing fee of $10 per hour will be levied.
Bookings related to faculty and staff training should be directed to the Training Centre whenever possible. There are no fees associated with non-academic bookings. If, however, the booking is made outside of regularly scheduled lab hours, a staffing fee of $10 per hour will be levied. Requests for non-academic bookings will be denied if the timing has a negative effect on student access to the labs.
University Non-Academic Booking of Teaching Computer Labs
Non-academic bookings of the Student Computer Labs must be made through the Student Computer Lab Supervisor. This includes all bookings not directly related to credit courses offered by the University of Lethbridge.
Rationale: Non-academic bookings tend to have unique requirements. Booking through the IT Department will ensure that all user needs can be met.
ESL bookings of Student Computer Lab facilities can be made directly through the Registrar’s Office.
Rationale: The ESL program is designed as an academic program. Bookings are more frequent during the summer months.
Bookings for Summer Camps must be made through the Student Computer Lab Supervisor. There are no fees associated with Summer Camp bookings. These camps will, however, be charged for any set-ups that may be required, or any other duties that the staff may be required to perform. The rate is typically $10 per hour but may be greater, depending on what is required. Requests for Summer Camps will be denied if the timing has a negative effect on student access to the labs.
Rationale: The full time nature of Summer Camps can interfere with the availability of computing facilities for university students. To ensure that all user needs are accounted for, Summer Camp bookings will be coordinated in this manner.
Summer Camps serve two purposes, to provide educational opportunities for southern Alberta youth and to generate revenue for the sponsoring departments. To avoid difficulties in making distinctions between academic and non-academic for profit use, however, Summer Camps will not be charged for room bookings.
External bookings must be made through the Student Computer Lab Supervisor. The lab usage fee will be assessed at a rate of $100 per hour. This fee may, however, be waived at the discretion of the Student Computer Lab Supervisor. Additional set-up and teardown charges may also apply. These are typically billed at $10 per hour, but may be greater depending on the type of set-up required. External bookings may be rejected at the Student Computer Lab Supervisor’s discretion.
Rationale: While it is outside of the mandate of the IT Department to provide facilities for external groups, the Student Computer Labs can accommodate bookings as long as the scheduling does not have a negative effect on student access to the labs.
Except where noted elsewhere, the Registrar’s Office will maintain the authoritative schedule for the Student Computer Labs.
Rationale: There can only be one authoritative schedule. Although it may, at times, appear to be more practical for various departments to have the authority to do so, in most instances the Registrar’s Office is the most practical solution.
The Registrar’s Office will advise the Student Computer Lab Supervisor of all booking changes, by phone.
Rationale: Ad Hoc bookings by academic, ESL or Training Centre departments are made on an ongoing basis. Those staffing the Student Computer Labs need to be aware of these bookings so that the facilities are run smoothly.
W518 will be scheduled by the Modern Languages Department.
Rationale: Although maintained by the Information Technology Department, due to the nature of the equipment in the room, it is booked exclusively by the Modern Languages Department.
In the event of a double booking, preference will be given to academic bookings. If a double booking involves two academic groups, the one that booked first will receive the go-ahead. All efforts will be made to accommodate the second booking elsewhere.
Rationale: The nature of a booking system means that a double booking is bound to occur sooner or later. Guidelines are, therefore, required.
The Department of Information Technology will maintain accurate schedules of its hours on the IT website. If bookings fall outside these hours, arrangements should be made with the Student Computer Lab Supervisor.
Rationale: Bookings that fall outside of regular hours require additional, unbudgeted resources. The booker should, however, consult with the IT department to ensure the group’s needs can be met.
The Department of Information Technology will maintain accurate descriptions of its facilities, including the type of computers, and the availability of software.
Rationale: Although members of the Information Technology Department are available for consultation, if the booker has prior knowledge of what’s available, this will speed up the booking process.