Postdoctoral Fellowships

Forms and Documents

Postdoctoral Fellows (PDF) Initial Approval Process

Required Registration & Documentation for Finalization
  • Letter of Invitation
  • Completed Postdoctoral Fellow Registration form (PDF- REGPAF)
  • Evidence of Doctoral Degree completion
  • Curriculum Vitae
  • Work Permit (if appropriate)
  • Banking Information (if available)
Process
  1. Faculty Supervisor assembles application package:
    1. Generates Letter of Invitation (LOI) signed by Faculty supervisor and Chair
    2. Completes Part 1 of Postdoctoral Fellow Registration form, signed by Faculty supervisor and Chair.
    3. Provides Part 2 of Postdoctoral Fellow Registration form to prospective trainee
    4. Receives completed Part 2 and any required attachments (CV, evidence of degree, work permit, etc) from prospective trainee.
    5. Forwards complete application package to Faculty Dean for vetting and approval.
  2. Dean of Faculty vets and approves:
    1. Faculty Dean signs letter of invitation.
    2. Faculty Dean signs Part 1 of Postdoctoral Fellow Registration form.
    3. Faculty Dean forwards entire application package to Financial Services for verification of funds.
  3. Finance Services verifies funding:
    1. Financial services verifies the availability of internally administered funds.
    2. Financial services signs Part 1 of Postdoctoral Fellow Registration form.
    3. Financial services forwards entire application package to the School of Graduate Studies.
  4. School of Graduate Studies vets and approves:
    1. SGS Dean vets and approves Letter of Invitation.
    2. SGS Dean vets and approves Postdoctoral Fellow Registration form.
    3. Prepares package.
  5. SGS provides PDF with an offer package that consists of:
    1. Approved Postdoctoral Fellow Registration form
    2. Approved Letter of Invitation
    3. Link to relevant policy(s).
  6. The potential postdoctoral fellow reviews offer:
    1. Signs Letter of Invitation to indicate acceptance of offer.
    2. Forwards signed letter back to the SGS.
  7. School of Graduate Studies creates electronic file: 
    1. Scans all application documents.
    2. Creates electronic file.
    3. Sends electronic copies of the accepted Letter of Invitation to PDF and supervisor.
    4. Forwards all hard copies of documents to Payroll. 
  8. Payroll receives original documents:
    1. Enters relevant personal and payment information into banner.

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