Part 7: Examination and Assessment

After the Thesis oral defence

  1. Immediately following the Thesis oral defence, the Chair completes the Thesis Examination Report formand submits this form plus the original examiners’ Assessment of Readiness to Defend forms to the Dean of the School of Graduate Studies.
  2. The student completes any required revisions to the Thesis and informs the supervisor that the revised Thesis is ready for his or her review.
  3. When the supervisor, and Thesis Examination Committee (if necessary) is satisfied with the revisions made to the Thesis, the supervisor completes and signs the Recommendation of the Award of the Degree form.
  4. The supervisor submits the completed and signed Recommendation of the Award of the Degree form to the Dean of the School of Graduate Studies for final approval.
  5. If requesting an embargo to delay the publication of the Thesis, refer to Embargo Policy.
  6. When the School of Graduate Studies receives the signed copy of the Recommendation of the Award of the Degree form from the supervisor, the student’s up-to-date curriculum vitae and working copy University transcripts, an account in the e-thesis system will be created and an account notification email will be sent to the student’s University email account.
  7. The student may then access his or her e-thesis account and submit his or her PDF copy of the Thesis. Instructions for submitting a PDF copy of the Thesis via the e-thesis system are available at www.ulethbridge.ca/graduate-studies/e-thesis-submission.
  8. The Dean of the School of Graduate Studies completes a brief review of the PDF copy of the Thesis, and if there are no further revisions required, signs the Recommendation of the Award of the Degree form.

If there are revisions required, the student will receive email notification via the e-thesis system. The student notifies the School of Graduate Studies after completing the revisions.

The student will receive an email confirming decanal approval of the submitted PDF copy of the Thesis. The student may proceed with thesis binding, if desired.

After receiving final approval of the Thesis

After receiving final approval of the Thesis by the Dean of the School of Graduate Studies, the student may proceed with the elective binding of the Thesis (see Binding guidelines, below) if the student and/or supervisor wants bound copies.

NOTE: The student must meet all degree requirements, including receiving decanal approval of the PDF copy of the Master’s Thesis and submitting required documentation, no later than the relevant outstanding document deadline (see Table 7: Application for graduation deadlines, below). The student may apply to convocate if he or she anticipates completion of all degree requirements no later than: April 30 for Spring Convocation, and no later than August 31 for Fall Convocation.

Table 7: Application for graduation deadlines

 

Fall or Spring program completion

Summer program completion

Convocation Ceremony

Spring

Fall

Application for graduation deadline

March 1*

August 1*

Outstanding document deadline

April 30*

Last Monday of August

Withdrawal of application for graduation deadline

April 30*

Last Monday of August

Deadline to clear all outstanding accounts

April 1

August 15

* When the deadline date occurs on a weekend or on a Statutory or Civic Holiday, the deadline will be the next working day.

Binding guidelines

If students and/or supervisors would like bound copies of the Thesis, they must follow the binding guidelines outlined below and are responsible for making all the necessary arrangements and for the payment of the binding costs.

Table 8: Master of Science Thesis binding guidelines

Paper type and weight:

The paper must be white bound, 16 lb. or 20 lb. weight. Recycled paper is acceptable if it is as white as bond paper, and has no flecks. Use one (1) paper type and weight, conforming to the formatting regulations, throughout the Thesis.

Single sided paper:

All theses must be printed on one (1) side of the paper only, on the recto (right-hand) side.

General:

Good quality binding, with a hard cover

On the front cover:

Either blank (no lettering), or with the Thesis title

On the spine:

Thesis title, author, year of Convocation. The title may need to be abbreviated if more than 41 characters

Binding colour:

Maroon

Lettering:

Gold. Can be all capital letters, or title case

Students may have the Thesis printed wherever is most convenient, as long as the outcome conforms to the thesis format guidelines (see Thesis Format Regulations) and the binding guidelines (above). Students may want to contact The University Copy Centre to make arrangements for shipping to a bindery, for a fee. The University Copy Centre is located in the Parkway Service Complex. Students are responsible for costs associated with thesis printing and binding for their personal use and the supervisor is responsible for costs associated with printing and binding his or her copy.