Part 5: Committees

Supervisory Committee

Membership of the Supervisory Committee

The Supervisory Committee consists of the following members:

  • A Chair: the supervisor.
  • A minimum of two (2) and a maximum of four (4) committee members who are members or associate members of the School of Graduate Studies and who may be internal or external to the home department or to the University.

In cases where there is a co-supervisor, two (2) additional members of the School of Graduate Studies are still required as committee members.

Establishing the Supervisory Committee

The supervisor is identified at the application stage and the other members of the Supervisory Committee are identified and approved no later one (1) term from the beginning of the student’s program.

The respective Departmental Graduate Education Committee recommends appointment of the Supervisory Committee to the Master of Science Program Committee. On delegated authority from the Master of Science Program Committee the Dean of the School of Graduate Studies approves changes to membership (see Change of Approved Program of Studies)

Duties and Responsibilities of the Supervisory Committee

The overall role of the Supervisory Committee is to support the graduate student by providing academic and research advice and assessing a student’s progress.

The Supervisory Committee’s responsibilities are to:

  • Review at least twice per academic year the student’s progress and issues, and report to the School of Graduate Studies (see Statement of Progress and Standing, below)
  • Provide constructive criticism of the student’s ideas, methods, and performance
  • Be accessible to the student for ongoing consultation and discussion
  • Be a member of the Thesis Examination Committee

Statement of Progress and Standing

The student is required to meet to review his or her progress with his or her Supervisory Committee at least twice per academic year. The first such meeting should be held in the early part of the second term. The student consults with the supervisor regarding the date, process and requirements for progress and standing meetings; however, the supervisor is responsible for calling these meetings. The Supervisory Committee completes the Statement of Progress and Standing form (www.ulethbridge.ca/graduate-studies/forms) with an attached document that identifies critical milestones in the student’s program that, if not reached by the student, flag the need for improvement or remedial action.

Milestones may include, but are not limited to:

  • completion of Thesis Proposal
  • coursework
  • changes to the student’s program
  • progress on the Thesis

After the Statement of Progress and Standing form is completed, the student, supervisor, and Supervisory Committee members must all sign it as an indication that the meeting has taken place. The supervisor then forwards the form and letter to the School of Graduate Studies.

If the Supervisory Committee recommends that certain aspects of the student’s work need improvement but continuation is recommended, the Supervisory Committee will recommend specific areas for improvement and submit this decision to the Departmental Graduate Education Committee for review and further recommendation prior to submitting the Statement ofProgress and Standing form to the School of Graduate Studies.

If the Supervisory Committee recommends either probation or withdrawal of the student, then the Master of Science Program Committee must review these recommendations, and decide how to proceed.