Part 9: Important Deadlines and Information for Students and Supervisors

Supervisor responsibilities for Master’s Thesis oral defences

  1. Stay in communication with the Management Graduate Programs Office so that all stakeholders are aware of timings.
  2. Confirm the External Examiner for the Master’s Thesis oral defence and ensure that the Management Graduate Programs Office has a copy of his or her curriculum vitae and completed Conflict of Interest form.
  3. Give the student approval to submit his or her Master’s Thesis for oral examination to the Management Graduate Programs Office. The Management Graduate Programs Office will forward the approved Master’s Thesis to members of the Thesis Examination Committee. These include:
    1. The supervisor
    2. Reader1
    3. Reader2
    4. An External Examiner
    5. A Chair (Director of management graduate programs, or designate)
  4. Complete the Request for Final Thesis Examination form in conjunction with the student and the rest of the Thesis Examination Committee (regarding dates and times) and submit to the Management Graduate Programs Office. For conference/video calls, make sure issues of time changes and Thesis Examination Committee member availability have been considered. The Request for Final Thesis Examination form should be submitted at least four (4) weeks prior to the proposed date of Master’s Thesis oral defence.
  5. Once the Thesis Examination Committee, the Chair, and the External Examiner (if applicable), and the details and proposed schedule of the Master’s Thesis oral defence has been approved by the Director of management graduate programs, the Management Graduate Programs Office will send copies of the Notice of Final Thesis Examination to all members of the Thesis Examination Committee, the student, and the Dean of the School of Graduate Studies and a copy will be posted outside the Faculty of Management Reception Office.
  6. Thesis Examination Committee members (except the Chair) must assess the Master’s Thesis and then complete the Assessment of Readiness to Defend form. This form is a recommendation on the student’s readiness to defend his or her Master’s Thesis.
    The Thesis Examination Committee members submit their completed Assessment of Readiness to Defend forms to the Management Graduate Programs Office at least five (5) working days before the scheduled date of the Master’s Thesis oral defence. The Examiners recommend one of these assessments on the form:
    1. Advance to the Master’s Thesis oral defence as scheduled
    2. Not ready to proceed to the scheduled Master’s Thesis oral defence: the Chair of the Thesis Examination Committee consults with the supervisor to decide whether the Master’s Thesis oral defence should proceed as scheduled.
      NOTE: Students have a right to defend their thesis, regardless of the assessment.
  7. Thesis Examination Committee members are required to be present at the Master’s Thesis oral defence (in person or via conference/video call), and to complete and submit the Assessment of Readiness to Defend form, at least five (5) working days prior to the Master’s Thesis oral defence.
    The Assessment of Readiness to Defend form with student’s PDF copy of the Master’s Thesis will be sent out by the Management Graduate Programs Office once the Request for Final Thesis Examination form has been approved.
  8. Master’s Thesis oral defences will be conducted in a classroom with video-conference technology (if available). Any issues or concerns regarding scheduling of the Master’s Thesis oral defence should be addressed to the Management Graduate Programs Office.
  9. The Master’s Thesis oral defence will be a maximum of two (2) hours. Both the public presentation and the oral defence are open to other students, faculty members, and to other members of the community. Under extraordinary circumstances, a request for a closed defence may be made by the student or a member of the Thesis Examination Committee to the Dean of the School of Graduate Studies. A request for a closed examination in normally made in conjunction with the request for the Master’s Thesis oral defence. Students have 30 minutes to make a public presentation followed by the questioning period. The oral defence begins immediately after the public presentation period.
  10. After the Master’s Thesis oral defence, supervisors are responsible for approving all required Master’s Thesis revisions as agreed to by members of the Thesis Examination Committee and as required by these policies and procedures.