Part 9: Important Deadlines and Information for Students and Supervisors

Student responsibilities for completion of requirements for Master’s Thesis Module

  1. The student must provide the name of his or her supervisor to the Management Graduate Programs Office no later than December 1. Obtaining the consent of a supervisor is a condition of completing Management 5200 - Major Seminar I (Series).
  2. Students must meet and communicate with their supervisors on a regular basis. Students registered in Management 6100 - Master’s Thesis are required to meet with their Supervisors at least once per term, and provide the Management Graduate Programs Office with a completed Statement of Progress and Standing form before the end of each term.
  3. Students communicate timings and deadlines with the supervisor(s), Supervisory Committee members and the Management Graduate Programs Office. It is extremely important for all parties to be informed as students near completion.
  4. Students defend their Master’s Thesis proposals late in the Major Module early in the Master’s Thesis Module, and must be successful to continue with their Master’s Thesis work.
  5. The student’s Supervisory Committees submits a notification letter that indicates the student has successfully defended the Master’s Thesis proposal and includes feedback and suggestions on further improvements for the Master’s Thesis research to the student and to the Management Graduate Programs Office.
  6. A student who is approaching submission of his or her completed Master’s Thesis for defence must fill out the Request for Final Thesis Examination form in conjunction with the supervisor(s) and Supervisory Committee (regarding dates and time) and submit the form to the Management Graduate Programs Office for review and approval. It is important to consider issues of time changes and Thesis Examination Committee member availability when selecting the Master’s Thesis exam date and time.
  7. The Request for Final Thesis Examination form should be submitted at least four (4) weeks prior to the proposed date of defence.
  8. The student submits a PDF copy of his or her completed Master’s Thesis to the Management Graduate Programs Office. The Management Graduate Programs Office will forward the Master’s Thesis to the Director of management graduate programs for review and approval. Once approved, the Management Graduate Programs Office sends the Assessment of Readiness to Defend forms to members of the Thesis Examination Committee and sends copies of the Notice of Final Thesis Examination to the student, members of the Thesis Examination Committee, and the Dean of the School of Graduate Studies.
  9. A copy of the Notice of Final Thesis Examination will be posted outside the Faculty of Management Reception Office.
    NOTE: A full-time student who does not defend and submit his or her final Master’s Thesis by August 31 of his or her second year in the program is required to request a program extension and, if approved, is required to register for the next term and continuation fees will be assessed.
  10. Students are required to be on campus for the Master’s Thesis oral defence. 
  11. The Master’s Thesis oral defence is a maximum of two (2) hours; students should arrive early and be prepared. Both the public presentation and the oral defence are open to other students, faculty members and other members of the community, unless a request from the External Examiner or a request for a closed Master’s Thesis oral defence for extraordinary circumstances is approved by the Dean of the School of Graduate Studies. Students have a maximum of 30 minutes to make a public presentation followed by the oral defence questioning period. The public attendees are observers and may not ask questions durng the oral examination.
  12. After Thesis Examination Committee members have exhausted their questions, the student and the audience are asked to leave the room so that the Thesis Examination Committee can meet in private. The student must remain available during deliberations and will be called back into the room once the Thesis Examination Committee reaches a decision the written and oral components of the Master’s Thesis oral defence.
  13. Should the Thesis Examination Committee reach a decision that requires the scheduling of a second Master’s Thesis oral defence, appropriate arrangements will be made at that time.
  14. Assuming success in the oral component of the Master’s Thesis oral defence, the student must make any corrections (however defined) to the satisfaction of the supervisor (or delegated authority), who then will approve the final Master’s Thesis.

Four (4) week timeline for Master’s Thesis review

Table 5: Timeline for scheduling the Master’s Thesis oral defence

Responsibility

Activities

Time Required

Supervisor

1. Submission of Request for Thesis Examination form and the proposed External Examiner’s curriculum vitae and completed Conflict of Interest form.to the Management Graduate Programs Office.

At least four (4) weeks prior to the proposed scheduled defence.

Student or Supervisor

Submission of PDF copy of Master’s Thesis to the Management Graduate Programs Office.

Director of Management Graduate Programs

2. Approval of the members of the Thesis Examination Committee, the Chair, and the External Examiner (if applicable), and the details and proposed schedule of the Master’s Thesis oral defence.

Less than one (1) week, normally

Management Graduate Programs Office

3. The Notice of Final Thesis Examination, examination materials explaining the Thesis review process and evaluation criteria, and the PDF copy of the Thesis are forwarded electronically to Thesis Examination Committee members, student and respective stakeholders.

Less than one (1) week, normally

Members of Thesis Examination Committee

4. Review and assessment of the Thesis.

Minimum of two (2) weeks prior to submission of Readiness to Defend form

Members of Thesis Examination Committee

5. Submission of completed Readiness to Defend form to the Management Graduate Programs Office.

At least five (5) working days before the scheduled Thesis oral defence.