Part 9: Thesis and Project Paper Format Regulations

This section presents the regulations for the format of theses and final project papers in the MN Program. All theses and final project papers must abide by these regulations and, if they do not, can be rejected by the Thesis Examination Committee or the Thesis Supervisor and/or NURS 6002–Final Project course instructor.

For a style guide, students writing a thesis for their MN program are strongly encouraged to use the current edition of the Publication Manual of the American Psychological Association (APA). Where appropriate, students should consult with their Thesis Supervisors to select an appropriate style guide, and follow it consistently.

Use the style guide in conjunction with the following Project Paper and Thesis format regulations. Where there is a conflict between the style guide and the format regulations below, these format regulations take precedence. The Thesis and Project Paper format regulations are organized alphabetically, by topic and should be used as a Checklist by the student.

If a student needs to deviate from the Thesis or final Project Paper format regulations, the student must obtain written permission from the SGS Dean before submitting the Request for Final Thesis Examination form.

                                                                                                           

Thesis Examination Committee Members Page:

See Appendix Four: Sample Thesis/Project Title Page and Thesis Examination Committee Members Page

Bibliography/Reference List:

Starts on a new page. Follow the bibliographic citation format in the approved style guide used. Use this format consistently.

Changes:

Corrections or changes made after the Thesis Oral Defence must conform to the original format and style of the Thesis. All corrections must be made using word-processing software.

Chapters:

New chapters must always begin on a new page. Use a page break (not a series of blank lines) to create a new page.

Copyrighted Material:

Theses and final Project Papers that use substantial portions of copyrighted works in ways not covered by statutory exceptions to infringement or University Library electronic resource license agreements must include Letters of Permission from copyright owners or their licensing agents. These Letters of Permission must accompany the Thesis when the final copies are submitted.

If the Thesis or final Project Paper includes sections previously published by the Thesis author and the author did not retain ownership of copyright, then the author must obtain reproduction permission from the copyright owner.

If the Thesis or final Project Paper includes material that the Thesis author co-wrote with others, then a Letter of Permission from the copyright owner or owners is required.

If the author is unable to obtain copyright owner permission and omitting this material will not detract from the sense of the text, then the author must remove the copyrighted material, and in its place insert a page that explains:

  • That the material has been removed because of unavailable copyright permission; and
  • The content of the omitted material and its original source.

If the author is unable to obtain copyright owner permission and omitting this material will detract from the sense of the text, then the author has two options:

  • Do not finish or publish the Thesis until the copyright owner provides permission; or
  • Remove the copyrighted material and rewrite that section of the Thesis in a manner that does not change the sense of the text.

NOTE: Obtaining Letters of Permission can take considerable time so begin this process well in advance of the target completion date for the Thesis.

Epigraph:

An epigraph is a quotation that comes before a chapter or the body of the Thesis. The epigraph should be indented approximately 20 spaces from the left margin. The author and title must be cited below the quotation, with the title underlined. The epigraph should be single spaced, with one line between the quotation and the author/title.

Font:

Any standard serif font is acceptable. The font size must be 12 point. The font has to be solid and black.

One font size and style must be used consistently throughout the Thesis. However, text in tables or figures can be a different font from the rest of the Thesis. Headings can be in bold text, and italics can be used for emphasis.

Footnotes/Notes/Endnotes:

Footnotes can be:

  • At the foot of the page (Footnotes);
  • Grouped at the end of a chapter (Notes);
  • Grouped at the end of the Thesis, before the bibliography (Endnotes).

Choose one type (footnotes, notes, or endnotes), and use it consistently throughout the Thesis. Use single spacing for all types of footnotes.

Graphs:

Use labels and symbols or colours to identify graph lines or bars. An example of symbols is crosshatching.

Equations:

Equations must have characters equivalent to 12 point font for the smallest character.

Headers:

The Thesis can contain page headers, but a horizontal line must separate the header from the page text.

Headings:

Headings must be in the same font style and size as the rest of the Thesis text, but can be in bold text.

Justification:

A thesis can be left-justified or fully-justified. The justification must be consistent throughout the Thesis.

Language:

The Thesis must be written in the English language.

Line Spacing:

Lines in the Abstract, Acknowledgement, and body of the Thesis must be double spaced.

Use single line spacing in footnotes, long quotations, and appendices. In the Table of Contents, Bibliography/Reference, and the List of Tables, List of Figures, List of Plates, List of Symbols, et cetera use single spacing between entries.

Margins:

Left margin: 3.8 cm

Right, top, and bottom margins: 2.5 cm

The margins must be the same on all pages of the Thesis including prefatory pages, main body, bibliography/reference list, and appendices.

Page Numbering:

Prefatory pages:

The prefatory pages include the Title Page, Thesis Examination Committee Members Page, Table of Contents, et cetera (see Sequence of Materials);

Numbered consecutively, beginning with the Title Page, which does not have the page number on it. The remaining prefatory pages are numbered with a small Roman numeral, centred at the bottom of the page.

Main body pages:

The main body pages begin at the Introduction or first chapter, and include the remainder of the document;

Numbered consecutively with Arabic numerals, centred at the bottom of the page. Numbering starts at “1.”

The Bibliography/Reference Lists and Appendices are part of the main body, and so must be numbered consecutively with the preceding main body pages. Do not number Appendix pages A1, B1, et cetera.

Page Orientation:

The pages must be portrait orientation. The majority of illustrations must fit onto the portrait-oriented pages. Illustrations may be printed in landscape orientation.

Paper Size:

The paper must be letter sized (21.5 cm × 28 cm).

The Thesis can include oversize pages (i.e. legal size) as fold-outs, folded so they are no more than 20 cm wide.

Photographs, Coloured:

A Thesis or final Project Paper may contain colour photographs and/or figures

Quotations:

On long quotations, use single line spacing and include the appropriate reference citation. Indent all single-spaced quotations.

Sequence of Materials:

 

 

 

 

 

 

 

 

 

 

 

 

1. Title Page

See detailed example in Appendix Four

  • Has no page number, but is page i of the prefatory pages
  • Must include the universal copyright notice. For example: © John A. Smith 2001
  • Single line spacing

2. Thesis Examination Committee Members Page

See detailed example in Appendix Four

  • Lists all members of the Thesis Examination Committee.
  • Has no page number, but is page ii of the prefatory pages.
  • Single line spacing

3. Dedication Page (Optional)

  • Page number = lower case Roman numeral, bottom of page, centred.

4. Abstract

  • Page iii of prefatory pages (or page iv if there is a Dedication Page).
  • Maximum of 150 words, mandated by University Microfilming Inc.
  • Double line spacing

5. Preface (Optional)

  • Prefatory page (page numbering as for Dedication Page)

6. Acknowledgements (Optional)

  • As above.
  • Double line spacing

7. Table of Contents

  • As above.
  • Single line spacing with single blank line between entries.

8. List of Tables (if any)

  • As above.
  • Single line spacing with single blank line between entries.

9. List of Figures (if any)

  • As above.
  • Single line spacing with single blank line between entries.

10. List of Abbreviations (if any)

  • As above.
  • Single line spacing

11. Main Body

  • Beginning of the body of the Thesis or final Project Paper.
  • Page number = Arabic numeral, centred at bottom of page. Restart page numbering (i.e., start at page one).
  • Double line spacing

12. References / Bibliography

  • Main body pages. (Page numbering as for Main Body.)
  • Single line spacing for each reference and single blank line between each reference

13. Appendices

  • As above
  • Single line spacing

Special Characters:

Students requiring extensive use of special characters are requested to use LaTeX.

Spelling:

 

Canadian English spelling is preferred, British or American English spelling is acceptable. Whichever form is chosen, it must be used consistently throughout the Thesis.

Tables & Figures–Numbering of Tables & Figures:

The numbering of tables and figures must be consecutive, with no repeating of numbers.

The numbering must be in Arabic numerals, and can be either 1, 2, 3, et cetera, or by chapter (e.g., 1.1, 1.2, 1.3)

Tables & Figures–Size:

Tables and figures must fit within the prescribed margins. Those that are larger than the letter size page must be reduced or folded so they fit within the margins of the page.

Tables & Figures–Headings & Captions:

Centre all table headings above the table. Centre figure captions below the figure.

Title Page and Examination Committee Members Page

See Appendix Four for a detailed example.

Unusual Format:

To use an unusual format for the Thesis, the student must obtain written permission from the SGS Dean before submitting the Request for Final Thesis Examination form.


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