SGS Governing Principles (as of Dec 10, 2012)

II. Graduate Council

Membership to Graduate CouncilEx-Officio MembersRepresentatives to Graduate Council from Faculties and SchoolsStudents Selection of Representatives from Faculties and Schools, the University Library, and the Graduate Students AssociationDuties and Responsibilities of the Graduate Council

The Graduate Council shall be the representative council of the School of Graduate Studies. Subject to the control of GFC, the Graduate Council shall be the governing body of the School of Graduate Studies at the University of Lethbridge. The Post-Secondary Learning Act stipulates that a Graduate Council shall consist of the Dean, who is the Chair, the President, and any other persons who are appointed by the General Faculties Council.  On December 10th, 2012 the General Faculties Council approved a motion defining the composition of Graduate Council and delegating the individual appointment of the members to the Graduate Council.  All members of the Graduate Council are voting members, including the Chair.  Unless otherwise specified in this document, procedures established by GFC for its governance will be adopted by the Graduate Council for conducting its business.

Membership to Graduate Council

The Graduate Council shall consist of ex-officio members, program chairs, representatives from Faculties and Schools, and graduate student representatives. All of the members shall have the equal right to speak and to vote in Graduate Council.

Ex-Officio Members   

  • Dean, School of Graduate Studies (Chair)
  • President.
  • Vice President (Academic) or designate.
  • Vice President (Research) or designate.
  • Dean of each Faculty or designate.
  • University Librarian or designate.
  • Registrar or designate.
  • Assistant Dean, School of Graduate Studies
  • Chair, or designate, of each graduate program committee.

Representatives to Graduate Council from Faculties and Schools

  • Three representatives from each of the constituencies of Humanities, Social Science and Science.
  • Three representatives from each of the constituencies of Management and Education.
  • One representative from each of the constituencies of Fine Arts, Health Sciences and Library.

Students

  • Four graduate students selected by the Graduate Students' Association.

Selection of Representatives from Faculties and Schools, the University Library, and the Graduate Students Association

  1. Members shall be appointed by the Deans of the Faculties and Schools, by the University Librarian, and by the President of the Graduate Students Association by means they choose individually. The appointment shall be for staggered two year terms, beginning September of each year.
  2. Selection of faculty members of the Graduate Council shall be completed no later than May 15 of each year.
  3. Except for graduate student representatives, members of Graduate Council shall be University of Lethbridge tenured faculty or eligible for tenure at the rank of Assistant Professor or higher.

Duties and Responsibilities of the Graduate Council

The roles and responsibilities of the Graduate Council include:

  1. Recommending to GFC the establishment of new graduate programs and the modification or discontinuation of existing programs.
  2. Establishing and monitoring the implementation of policies governing graduate studies.
  3. Receiving and considering proposals regarding: graduate academic regulations, graduate program requirements, and graduate curriculum changes and courses and, after consultation with the relevant Faculties and Schools, making recommendations to GFC.
  4. Appointing the examiners for examinations in the School of Graduate Studies, conducting the examinations and determining the results of them (This duty has been delegated to the Graduate Program Committees).
  5. Providing for the admission of students to the School of Graduate Studies, subject to the admission standards and policies determined by GFC (This duty has been delegated to the Graduate Program Committees).
  6. Determining the conditions under which a student must withdraw from or may continue his/her program of studies in the School of Graduate Studies (This duty has been delegated to the Graduate Program Committees).
  7. Authorizing the granting of degrees offered by the School of Graduate Studies.
  8. Establishing standards and criteria pertaining to the quality of graduate instruction and supervision.
  9. Developing, reviewing and approving the annual Academic Unit Plan for the School of Graduate Studies.
  10. Reporting annually to the May meeting of GFC on all significant matters pertaining to graduate studies at the University.
  11. Establishing and convening ad hoc committees and working groups as needed. 
  12. Appointing members to standing committees in the School of Graduate Studies.
  13. Delegating any powers, duties, or functions of the Graduate Council, and prescribing conditions governing the exercise or performance of any delegated power, duty, or function, including the power of sub-delegation.    

Quorum: Simple majority of the membership of the Graduate Council.

Meeting:A meeting shall be held anytime on the call of the Dean of the School of Graduate Studies