Request for Contract Review (Non-Research)

Please note:

Contract review services for administrative units/departments/faculties may be requested by the Senior Administrator (as identified in the University's Designation of Senior Administration Policy) responsible for that area. The Senior Administrators designated in the policy are:

  • President

  • Vice-Presidents

  • Associate Vice-Presidents

  • Deans/University Librarian

  • Associate Deans/Associate University Librarians

  • Registrar

  • Executive Directors

In order to process requests for contract review, this form must be completed in its entirety and all relevant documents must be attached. Please refer to the "Contracts" tab and the University's Approval and Signing Authorization policy for more detailed information on the University's processes for contract review and to ensure the appropriate approvals and signing authorities are in place. Complete contract submissions are reviewed in the order they are are received. Please allow 2 to 4 weeks for completion of the contract review process. If expedited review is requested please specify the date the contract is needed by and the business reason for the rush request.

Please note: The Legal Department reviews and approves the legal terms of the contract. The requesting faculty/administrative unit is responsible for the review and approval of the business terms and for obtaining all necessary business approvals before submitting to Legal. Please see the "Contracts" tab for more detailed information on this.

I. Internal Information
II. Contract Counterparty Information
III. Summary of Contract Terms

Term of Contract:

$
Upload the contract or RFP as an attachment. Allowed file types are PDF, DOC, or DOCX. File must be less than 8MB.
Files must be less than 8 MB.
Allowed file types: pdf doc docx.
IV. Checklist

Each of the following is required to be confirmed by the Senior Administrator responsible for the requesting faculty/unit.

For contracts $5,000-$14,999, at least 3 competitive quotes have been obtained; For contracts $15,000-$24,000, at least 3 competitive bids have been obtained; For contracts $25,000-$74,999, formal tender with at least 3 bidders has been done. If not, attach approved sole source justification form
All supporting documents are attached in Word or PDF format, as applicable (eg. request for proposal, preliminary agreements, etc).
All documents referenced in the contract are attached in Word or PDF format (including exhibits, hyperlinked documents, preliminary agreements, online terms and conditions, etc.)
There are no additional oral explanations or promises that are not included in the contract.
The requesting faculty/unit has reviewed and approved the business terms of the attached contract (or the requested terms described in this form, for contract preparation) AND verifies that the University can comply with these terms.
The requesting faculty/unit has received all necessary business approval for this contract.
The contract has been reviewed on behalf of the requesting faculty/unit, cover-to-cover, including all referenced and supporting documents by (insert name of individual above):
V. Approvals pursuant to the University’s Approval and Signing Authorization Policy
The requesting faculty/unit has reviewed the University's Approval and Signing Authorization Policy and verifies that the identified signatory(ies) for this contract is/are the requisite signatory(ies) for the University under this Policy
VI. Upload Contract and all required documents (for contract reviews)
Files must be less than 8 MB.
Allowed file types: pdf doc docx.
Files must be less than 8 MB.
Allowed file types: pdf doc docx.