Studio Handbook

Studio Handbook 2017 – 2018

Welcome to Studio! This handbook will answer many of the questions you may have regarding your program. Your studio instructor will provide a detailed course outline with additional information.

Department of Music Contacts

Dr. Deanna Oye

Chair Person

Phone: 403-329-2143

Room: W-760

Email: deanna.oye@uleth.ca

Dr. Sandra Stringer Conlon

Studio Coordinator

Phone: 403-329-2707

Room: W-784

Email: sandra.stringer@uleth.ca

Liz Piquette

Music Administrative Support

Phone: 403-329-2495

Room: W-660

Email: music@uleth.ca

Faculty of Fine Arts Student Advisor

Questions related to program requirements, registration, or other academic issues can be addressed by making an appointment to see James Dobbie or Valerie Richardson (W-660A or W-660B). Appointments may be made online at /finearts/advising or you may address your questions during the drop-in hours, which are posted in W-660.

General Information

Practice Rooms

Practice rooms are keyed according to the following areas:

  • Grand Piano Practice Rooms (Piano students only): W-453A, W-573, W-579, W-587
  • General Practice Rooms (Brass/Composition/Piano/Strings/Voice/Woodwinds): W-452, W-454, W-458, W460, W-577, W-581, W-583, W-585, W-591, W-593, W-595, W-597
  • Percussion: W-453C, W-450, W-462
  • D.A.A.: W-575, W-589

To arrange for a practice room key, a $50 Key Deposit must be made at the Cash Office. Bring the receipt to the Music Administrative Support (W-660) to obtain a key for your designated area. Keys are for your personal use only.

You may retain your key for the duration of your studies as long as you are enrolled in music classes. However, those students assigned specialized keys (grand piano practice rooms, percussion practice rooms) must return them if a student takes time off from studio studies or once studio studies have been completed. At that time, if the student is still enrolled in music department classes, the student may obtain a general practice room key. Keys must be returned by the last day of exams of the semester that the student is leaving studio or has completed all music department courses. If your keys are not returned by this date, or keys are lost, you will forfeit your Key Deposit.

Practice rooms are monitored on a regular basis. Failure to comply with the following rules will result in a loss of practice room privileges:

  1. Before playing any piano, please wash your hands.
  2. Food is strictly prohibited from entering the practice room. Drink is restricted to water. Water must be in a bottle with a lid, and must be kept closed and placed on the floor when not drinking.
  3. Personal belongings are not to be left in practice rooms before or after sessions; you may not use your belongings to reserve a room for you. If a practice room is vacant for more than 15 minutes, it will become available for use by others.
  4. Practice room doors are to be kept locked and closed at all times.
  5. Piano chairs, benches, and music stands are not to be removed from practice rooms for any reason.
  6. Please do not place anything on top of upright or grand pianos.
  7. If you notice a problem with a piano or chair/bench, please notify the piano technician.

Instrument Rental

The Department of Music has a pool of instruments that may be rented to students for use in studio studies or ensembles. Please see (link to resources) for more information.

*N.B. Violation of the regulations associated with instrument rental will result in departmental action that may lead to the suspension of access to Department of Music instruments.

Scholarships

There are several scholarships to be awarded to music students each year. For more details and application forms, please contact the Scholarships and Student Finance Office in Anderson Hall AH-115, or by phone 403-329-2585, or visit https://www.uleth.ca/ross/student-finance/.

Complimentary Tickets

Each student pursuing the B.Mus., B.A. (music), B.Mus./B.Ed., or B.A./B.Ed. (music) programs is entitled to one complimentary ticket to each Music Department ensemble concert. Tickets must be obtained the week of the concert, no later than 48 hours in advance. No complimentary tickets will be issued for students after that time. This rule is strictly enforced.

Information about all Department of Music performances and Faculty of Fine Arts events please see our Season at a Glance brochure visit the Notice Board at https://www.uleth.ca/notice/.

Library Resources

In addition to a large collection of books, journals, and musical scores, which may be checked out, the Library also houses a large collection of recordings (CDs, LPs, DVDs) which may be used on the premises. Please familiarize yourselves with this collection and make use of it at every opportunity during your studies.

Recordings/Collaborations with Digital Audio Arts Students

Students in studio studies may require a professional-level recording during the course of their studies. In such cases, students in the Digital Audio Arts (DAA) degree may be available to collaborate on the recording for a fee. There may also be an occasion for studio students to collaborate with DAA students on recording projects for DAA courses (no fee). When there is such a need, the studio faculty will be contacted for recommendations from their respective studios. In both cases, please complete the form found here: /finearts/music/resources. Students wishing to arrange a recording session should submit the request form a minimum of 2 weeks in advance of the proposed recording date. Every effort will be made to pair studio students with an available DAA student.

When considering a recording session, studio students should plan the session in consultation with the DAA student with whom they are paired. The DAA student will inform the studio student with regards to the length of the recital hall booking. It will be the responsibility of the studio student to book the recital hall in consideration of set-up time, sound-check, actual recording time, and tear down.

Studio students should be aware of the time commitment involved in a recording session. The studio student and all other performers on the recording should be prepared to be in attendance for a sound check (1.5 hours) and the recording session. For every 10 minutes of recorded music, please plan for a 1 hour of recording session.

Studio students should be prepared to provide the following to the DAA student in advance of the recording session:

  1. Complete list of repertoire, including title, opus number, composer name
  2. Timings for each individual selection/movement
  3. Legible, complete, unmarked photocopies of the scores. In the case of solo melodic instruments, please provide copies of the full score.

*N.B. Students performing Junior or Graduation recitals may not engage DAA students to perform a live-capture recording at the recital. Please see below.

Studio Course Information

This section contains general information regarding your studio studies, which applies to all studio students. Please refer to your course outline for requirements in addition to those listed below.

Semester Requirements for Studio

1. Each student will receive 12 fifty-minute lessons per semester.

2. You are required to attend all masterclasses in your area of studio study.

3. Every semester, students must attend a minimum of 3 masterclasses outside their area of studio study, one of which must be presented by a visiting artist. To receive full credit for masterclass attendance (4%) students must present a signed copy of the Masterclass Attendance Sheet to their respective studio instructors at the end of each semester. This form may be found here: /finearts/music/resources. Failure to attend all 3 required masterclasses and to submit a completed Masterclass Attendance sheet will result in a 0% grade value. There may be special topics presentations related to studio studies scheduled in a given semester during the masterclass time.

Attendance at such events will be mandatory for all studio students.

4. Students are required to attend a minimum of 10 concerts each semester. These concerts may include up to two non-music but other Faculty of Fine Arts events (theatre production, art gallery opening, etc.). To receive full credit for concert attendance (4%), students must submit 10 original concert programs from concerts attended to their respective studio instructor at the end of each semester. Failure to submit 10 programs, or other evidence for non-music events (art openings, etc.) will result in a 0% grade value.

*N.B. Students cannot submit programs for concerts in which they perform.

5. Admission into studio is determined by an audition (MUSI2148) or the successful completion of the previous level of studio with a minimum grade of ‘C.’ There are additional prerequisites for Studio V (MUSI3548) and Studio VII (MUSI4748) as follows:

  • Studio V (MUSI3548): Students must have also successfully completed Theory II (MUSI2261), Musicianship Skills II (MUSI2261), and The Eighteenth Century (MUSI2090; formerly History II)
  • Studio VII (MUSI4748): Students must have also successfully completed Theory IV (MUSI3460), Musicianship Skills IV (MUSI3461), and The Nineteenth Century (MUSI3480; formerly History IV)

6. Should a student decide to leave studio studies for any length of time (i.e. withdraw during the semester, or a planned semester(s) off), an audition for re-entry to the program is required. Acceptance is predicated on the successful completion of the audition and on available space in the respective studio. Each studio is subject to quotas.

7. Each student in Studio II (MUSI 2248) and Studio IV (MUSI3448,) is required to complete a practical examination at the end of each semester. This examination is called a ‘jury.’ Please see below for jury procedures and dates. Composition Studio students will complete an interview at the end of each semester. Please see below for more information.

8. At the discretion of the studio instructor, each student in Studio VI (MUSI3648) is required to perform a juried recital 25-30 minutes in length. Alternatively, the student is required to perform an extended jury of not more than 30 minutes in length. Please see below for more information. Students enrolled in Composition Studio are not required to present a performance of their works at the end of Studio VI; rather, they will follow the jury procedure as outline below.

9. All students enrolled in Studio VIII (MUSI4848) are required to perform a juried recital 50-60 minutes in length in lieu of a jury. Please see below for more information.

Instructor Access

Generally, all lessons take place in the Centre for the Arts at the University of Lethbridge. There are many full-time instructors of studio that can be available to students outside of the scheduled lesson time.

There are also several part-time studio instructors, some of whom travel to the university to offer lessons.  Some part-time studio instructors do not travel to the university to offer lessons. In these cases, students will be required to travel to their studio instructor for lessons. Please consult your studio instructor and the studio coordinator for more information.

With regards to part-time instructors, students may not have in-person access to their instructors beyond the lesson time. Students should speak to their respective instructor about availability outside the lesson time.

Working with a Pianist

These guidelines are provided in order to acknowledge and respect the talent and experience of the fine pianists with whom you will work during your time in studio. Please follow these guidelines and any other instructions as provided by the pianist whom you engage.

Students requiring an accompanist for studio rehearsals, lessons, masterclass/studio class performances, recordings, and juries/recitals must engage an accompanist for a fee. The selection of a pianist should be made in consultation with your respective studio instructor.

Students should approach a prospective pianist early in the semester to discuss the availability of the pianist to engage in all possible rehearsals, lessons, masterclass/studio class performances, recordings, and juries/recitals. Students should provide a list of known performance dates to the pianist at the time of engagement, and not later than one month in advance of a given performance.

Students should inquire about the pianist’s fee and follow the instructions for payment as determined by the pianist. Failure to do so may result in the pianist’s refusal to work with you, or another penalty as determined by the pianist.

Students should inquire as to the pianist’s policy for cancelled or missed rehearsals or lessons, as payment for the pianist’s time may still be expected.

Students should provide a new, unmarked, complete, double-sided, hole-punched copy of all musical scores as soon as possible, and not later than one month in advance of a performance. Failure to comply may result in a penalty to the student as determined by the pianist. Please see the “Photocopying Guidelines” below for more details.

Students should plan to rehearse with their pianist outside the lesson time at regular intervals during the semester. Regularly rehearsing with a pianist even before music has been perfected will provide immediate and lasting benefits to rhythm, intonation, phrasing and musical decision making as well as increasing confidence in public performances. Students should also plan to have their pianist attend lessons as determined by the studio instructor.

Should a last-minute performance opportunity or need for a recording arise, you may be able to negotiate with your pianist for their availability. A difference in fee associated with such an occurrence may be applicable. If the pianist does not already have copies of your music, it is the student’s responsibility to provide a new, unmarked, complete, double-sided, hole-punched copy to the pianist as soon as possible in advance of the performance or recording.

With regards to recital preparation for Studio VI and Studio VIII, students should plan to book dress rehearsals as soon as they are permitted to as determined by the Theatre Box Office Manager. Students should discuss possible dress rehearsal dates/times with the pianist in advance of booking recital hall time. Students should arrive to dress rehearsals in advance of their booking and should be warmed-up and ready to work with the pianist. Failure to respect the time and efforts of your pianist may result in the pianist’s refusal to work with you in the future.

In performance, students should acknowledge the collaboration of the pianist in an appropriate manner as determined by the studio instructor and the pianist (i.e. introducing the pianist before the performance, indicating to the pianist after the performance, providing the pianist’s name for a program or recording, etc…). Failure to do so is a sign of disrespect and may result in the pianist’s refusal to work with you in the future.

Student Pianists

There is a limited pool of student pianists who may be interested in collaborative work. Please consult Dr. Deanna Oye for a list of potential student accompanists. Students studying in the following areas are encouraged to include unaccompanied and chamber works in their repertoire each semester: brass, percussion, strings, voice, and woodwind.

Photocopying Guidelines

Students should plan to purchase original scores and to provide the originals to a pianist.

Should a student decide to make photocopies, the student should consult their pianist in advance as to their preferences. Students should inform themselves of the rules of copyright with regards to their studies at the University of Lethbridge.

The following are generally accepted guidelines:

  1. Music should be clearly legible and complete. Music scores are often oversized. If you have a score that is larger than 8.5 x 11, you will need to ensure that the music is reduced in size to a minimum of 93%. The university’s photocopiers have an option to reduce a document automatically by this amount.
  2. Music should be double-sided. (one exception – see number 4)
  3. Music should be copied exactly as it appears in the score. Page numbers appearing in the outer corners, not the inner corners. (one exception – see number 4) This may result in the first and/or last pages being a single-sided copy.
  4. Music that is only 2 pages in length should not be double sided.
  5. Copies should be hole-punched before giving it to your pianist. Music that is only two pages in length should be hole-punched with the printed sides facing in.

If you do not know how to set printing or copying preferences, please ask your instructor.

Masterclasses/Studio Classes

Masterclasses are scheduled Monday and/or Wednesday, 2:00 – 3:50 in the Recital Hall (W-570). Studio performance classes may be scheduled Monday, Wednesday, or Friday, 2:00 – 3:50 pm in any classroom/studio. Please consult your studio course outline for details. The masterclass and studio performance class schedule will be distributed by your respective instructor at the beginning of each semester. Special masterclass opportunities will be announced as they arise.

Recital Hall Use

Students are permitted to use the recital hall for studio studies under the following situations: lesson, rehearsal, dress rehearsal, jury preparation, and recordings sessions. Studio students may book rehearsal/lesson time in the Recital Hall 8:30 – 4:30, Monday – Friday, on a first-come-first-served basis. Time limits apply to recital dress rehearsals (see below), during the week preceding juries (30 minutes maximum, once only), and to recording sessions.

To access the recital hall during these times, you may request that the theatre staff unlock the recital hall. You must present a printout of your booking confirmation to the theatre staff at the time access to the recital hall is required Failure to present the booking confirmation will result in access being denied.

Please see the Recital Hall Use document for regulations pertaining to recitals.

Student Assessment/Grading

Student assessment will be in accordance with the University of Lethbridge Academic Regulations stated in the University of Lethbridge Calendar. Studio instructors will clearly outline the evaluation procedure in your course syllabus. Instructors are only required to provide a final grade. Studio students may request an estimation of their level of performance by the eighth week of class. Please refer to the Calendar and your course syllabus for more details.

Final grades for studio courses are determined according to the following:

  • Studio I, III, V, VII: Instructor 100%
  • Studio II, IV: Instructor 70%; Jury 30%
  • Studio VI: Instructor 70%; Jury/Recital 30%
  • Studio VIII: Instructor 60%; Recital 40%

The jury grade for Studio II, IV, VI, and VIII will be determined as an average of 2 juror grades. Information on letter grades may be found here: STUDIO GRADES.

Jury Procedures

Studio students enrolled in Studio II (MUSI2248) and Studio IV (MUSI3448) must complete end-of-semester practical examinations (“jury”). Performance juries are scheduled during the final examination period in April. A sign-up sheet will be posted each semester in March. Students must consult with their accompanist before signing up for a jury time.

Students not following the standard schedule of studio study (i.e. fall – spring) will be contacted by the Studio Coordinator in November to arrange a jury day/time during the final examination period in December.

The standard length of a jury is 15 minutes. Please consult your course outline for additional details regarding jury length, repertoire requirements, and memorization requirements. Memorization is required for piano and voice students.

Students enrolled in Studio VI (MUSI3648) who have been instructed to complete an extended jury in lieu of a recital will be required to complete the jury during the exam period.

Students must provide two complete copies of their musical scores to the members of the jury, accompanied by two copies of the Jury Repertoire Sheet. This sheet may be found here: /finearts/music/resources.

Composition Studio students must submit their semester portfolio to their instructor on the last day of class. The instructor will schedule an interview with the student and at least one other member of the teaching faculty in order to review and evaluated the student’s work. This interview will take place during the exam period.

Jury Dates

End-of-semester juries will avoid all Department of Music final examinations as scheduled by the Registrar. The dates for this academic year are as follows:

  • Fall 2017: December 11 – 14 (* for off-semester students, as scheduled by Studio Coordinator)
  • Spring 2018: April 16 – 19

If your jury is in conflict with a scheduled final examination from another department, please inform the Music Administrative Support in W-660 upon discovery of the conflict.

Recital Procedures

All students preparing recitals for Studio VI (MUSI3648 – Junior Recital), and Studio VIII (MUSI4848 – Graduation Recital), are required to complete the Application for Recital Form found here: /finearts/music/resources. This document includes step-by-step instructions for completing the booking process.

Generally, recitals which occur in the fall semester will be scheduled in November or early December, and those which occur in the spring semester will be scheduled in March or early April.

Students must adhere to the following schedule for the booking of their recital:

Fall semester recitals:
  • September 11 – 15, 2017 (Junior and Graduation recitals)
Spring semester recitals:
  • Graduation recitals: September 18 – 22, 2017
  • Junior recitals: September 25 – 29, 2017

Students will perform required recitals in the recital hall (W-570). For information on the use of the recital hall for a required recital, and what you may expect from the theatre staff, please consult this document.

 

Junior Recitals –Friday, Saturday, Sunday 4:30 p.m.

At the discretion of your respective studio instructor, all students in Studio VI (MUSI3648) must complete a recital in lieu of an end-of semester jury. Junior recitals must be completed by the last day of class in which the student is enrolled in MUSI3648.

Junior recitals must be shared by 3 students. Each recital will be a maximum of 90 minutes in length (30 minutes/student), including pauses and set-up changes, and exclusive of intermission(s). All repertoire selections and the length of the recital are to be approved by the studio instructor(s).

Junior recitals are not required to include an intermission; however, the recital may include one intermission of 10 or 15 minutes, or two intermissions not to exceed 10 minutes each. The length of the intermission(s) will be confirmed with the Stage Manager on the day of the recital. Please be sure to include the intermission(s) on the program.

All Junior recitals must receive final approval by the respective studio instructor(s) in order to proceed. The deadline for final approval is 5 business days before the recital. Approval must be sent as an email to the Music Administrative Staff in W-660 by the studio instructor. If an instructor decides that a recital should not proceed, the student will be added to the end-of-semester jury schedule to complete an extended jury.

Each student performing a Junior recital is entitled to 2 hours of dress rehearsal time. Please book this time with Amanda Berg in W-510 (Theatre Box Office). For recitals in the fall semester, dress rehearsal time may be booked once all fall recital times have been finalized. For spring recitals, the scheduling of dress rehearsals will begin in January. Students must submit the Concert/Recital Information form to the Box Office Manager not later than the booking of dress rehearsal time. Failure to comply will result in the booking request being denied.

The theatre manager will provide one front-of –house person and one stage manager for the recital. Each student is responsible to pay a $15 program fee and a $35 recording fee, if they wish to have a recording of the performance.

*N.B. As the recital replaces an end-of-semester jury and constitutes a significant portion of the final grade, students may not engage a Digital Audio Arts students to perform a live-capture recording of their recital.

Please see the regulations and checklist on the Application for Recital Form.

Please see the Recital Hall Use document for regulations pertaining to recitals.

 

Graduation Recitals – Wednesday, Friday, Saturday 8:00 p.m.; Saturday and Sunday 2:00 p.m.

All students in Studio VIII must successfully complete a Graduation recital by the last day of class in which the student is enrolled in MUSI4848.

Graduation recitals must not exceed 90 minutes in length, including 50 – 60 minutes of music, pauses, set-up changes, and intermission. All repertoire selections and the length of recital are to be approved by the studio instructor. The length of the intermission is to be confirmed with the Stage Manager on the day of the recital (standard length is 15 minutes). Please be sure to include the intermission in the program.

Each student performing a Graduation recital is entitled to 4 hours of dress rehearsal times. Please book this time with Amanda Berg in W-510 (Theatre Box Office). For recitals in the fall semester, dress rehearsal time may be booked once all fall recital times have been finalized. For spring recitals, the scheduling of dress rehearsals will begin in January. Students must submit the Concert/Recital Information form to the Box Office Manager not later than the booking of dress rehearsal time. Failure to comply will result in the booking request being denied.

The theatre management will provide one front-of-house person, one-stage manager, and one recording technician. All graduation recitals are recorded for archival purposes.

*N.B. As the recital replaces an end-of-semester jury and constitutes a significant portion of the final grade, students may not engage a Digital Audio Arts students to perform a live-capture recording of their recital.

Graduation recitals for Composition Studio students require that the student present a recital of their own original works. The student is responsible for arranging performers, rehearsals, and all other aspects of mounting the performance. All aspects are factored into the recital grade.

There are no fees associated with the completion of Graduation recitals.

Please see the regulations and checklist on the Application for Recital Form.

Please see the Recital Hall Use document for regulations pertaining to recitals.

 

Recital Poster

Each recital poster must be approved by the Studio Coordinator. Please email a copy of the poster proof to the Studio Coordinator for approval: sandra.stringer@uleth.ca.

Theatre Staff permits the posting of recital posters that comply with the prescribed format. Please include the University of Lethbridge Department of Music logo: click here

The following MUST be included on all recital posters:

University of Lethbridge

Faculty of Fine Arts

Department of Music

presents

Student Name, Instrument

with

Your accompanist’s name, instrument

Any other performers assisting you, instrument(s)

in a

Type of recital

(Junior Recital; Graduation Recital)

Day, Date, Year, Time, Place

(e.g. Friday, January 24, 2017, 8:00 p.m. University of Lethbridge Recital Hall)