Surplus Equipment and Materials
Equipment, which is worn out, obsolete or no
longer required may be traded in on new equipment or disposed of as
surplus. When an item becomes surplus to a department's requirements,
the department must complete an "Equipment and Furnishings Declaration"
Form, available through Mail Services. When completing the Equipment
and Furnishing Declaration Form, please make sure the following is
- Bar Code number (if available) use the serial number if the bar code is not available
- Reason for Disposal
- Value of Item (if available)
- Detailed Condition
- Any additional information that would assist in the proper disposal of the items.
- Sale through notice board advertisement.
- Sale through a local licensed auction firm.
- Donation to other public institutions.
- Recycle or Dispose of items that have no saleable or usable value.
Trade-ins are to be handled as above and a copy of the paperwork must be attached to the purchase requisition of the item it is being traded against.
** Please note, on all computers slated for transfer or disposal, the hard drive should have all information removed.
The Declaration Form should be forwarded to the authority concerned for approval, then forwarded to Financial Services. The approved Declaration Form will be authorization for the removal of the item to the appropriate storage area.
Periodically, usable surplus equipment and materials may be listed on the Notice Board for circulation to University departments.
Surplus equipment or material not circulated
on campus shall be disposed of by any of the following methods as
determined by the Materials Management Department.
In the event of a shortage in space and/or time requirements Materials Management will dispose of surplus equipment in the most effective means available. Time restrictions for the sale of Surplus Equipment may be enforced in order to utilize University resources in the most effective way. Every effort should be made by the appropriate department to suggest a reasonable sale value of the surplus equipment. Materials Management may recommend pricing for Surplus Sales in order to expedite the movement of the equipment. In the event that no interest has been received for certain equipment Materials Management will have the final decision on storage or disposition and will notify the appropriate department of the decision. Departments should take this into consideration when requesting disposition by public means (ie. Notice Board, Donations or Licensed Auction).
If there are any questions regarding the disposal of surplus equipment or materials, please contact Materials Management at 329-2411, or by e-mail.