Shipping and Receiving

SHIPPING AND RECEIVING SERVICES

Click here for the Shipping Form

 
 
RECEIVING SERVICES
  • Suppliers of goods and services to The University of Lethbridge are specifically instructed to ship goods to The University of Lethbridge Receiving Department.  Receiving personnel are responsible for identifying shipments by purchase order number or procurement card number, recording the receipt of goods, and for delivering the shipment to the originating department or end user.

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  • It is the responsibility of the originating department or end user to verify that the goods received correspond with the items ordered on the purchase order or procurement card.

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  • Upon receipt of goods, if there is concealed damage, the Shipping and Receiving Department or Materials Management should be notified immediately.
 SHIPPING SERVICES
  • Shipping Services is responsible for the shipping of all goods off-campus, with the exception of postal shipments, government courier and personal shipments.
 COURIER SHIPMENTS
  • All courier mail must have the account clearly indicated on the top right corner of the envelope.  These envelopes will be picked up from the department secretary's office with the morning or afternoon mail, for next day delivery to major centres in Canada and the U.S.A.  Depending on location, 4 to 6 working days are required for international shipments, other than the U.S.A.

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  • For international shipments containing a computer disk, indicate "Computer Disk Enclosed".  This is done to ensure information on the disk is not erased when x-rayed by customs.

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  • For all other goods, such as returns for repair or credit, dry ice, etc., a "Request For Shipping Services" form must accompany goods explaining any special instructions.

TRANSIT INSURANCE

  • Most commonly, the cost of freight and transit insurance is negotiated into the purchase price of a good. In such a case, the good is considered to be “F.O.B. Destination” (Freight on Board Destination). This means that the supplier owns the good until it arrives at the U of L and is responsible for freight and insurance costs. There are occasions, however, where the purchase price of a good is negotiated as F.O.B. Origin (Freight on Board Origin). This means that the
    buyer (the department) owns the good in transit and must pay freight and insurance changes. In this case, it is important that the buyer understand the following:


    • The U of L’s Self-Insurance Program http://www.uleth.ca/ins/Documents/self.pdf provides transit insurance coverage for all goods, but recovery for a loss is subject to a deductible of $2,500.

    • If the department does not wish to assume the risk of losses below the Self-Insurance Program deductible amount, it should purchase transit insurance (up to the value of the good or $2,500, whichever is less). In the event of a large transit loss, the transit insurance will cover the first $2,500 and the U of L’s Self-Insurance Program will cover the remainder of the loss.

  • Materials Management is limited in the shipping and receiving services that it can provide at off-site locations. It is vital that faculty/staff adequately and appropriately package goods for shipping and exercise caution when receiving goods at off-site locations (e.g. do not receive (refuse) damaged goods or if damage is not evident at the time of receipt report the loss to the carrier within 24 hours of receipt).

TRACING

  • Tracing of all shipments is done through the Shipping and Receiving Department or Mail Services. IMPORTANT NOTE: In the event that it is necessary to receive a shipment that is short/damaged, the faculty/staff member should obtain a copy of the waybill that clearly documents the shortage/damage and if possible contains the signature of the driver. The carrier should be notified immediately in order to initiate a claim for recovery.

MAIL DELIVERY

  • Shipping/Receiving personnel provide morning and afternoon mail delivery service to departments. Mail services is located in Service Building #4. Any questions regarding Shipping/Receiving should be directed to Shipping/Receiving personnel, Ext 2615.

PACKAGING

  • We offer a service of packaging fragile or smaller goods using bubble wrap or foam chips.

CALLING COURIER COMPANIES

  • Please be reminded that courier companies will only come to the Shipping and Receiving Department.  If you require service, please call us at 2615.