Faculty of Arts & Science
Mathematics & Computer Science

FACULTY HANDBOOK - effective 1 July 2010

INFORMATION FOR NEW FACULTY

Academic Assistants – assist with labs and tutorials

Account on department Linux system, see Trent Takeyasu, trent.takeyasu@uleth.ca, the department’s system administrator (C512)

Admin support – C526 – office assignment, keys, office supplies, campus directory, phone set-up with voicemail, computer setup, etc.

Bridge, The – on university’s homepage, is accessible using your ULETH username and password.  Employee information, tax forms, and course information/grade submission.

Calendar course descriptions (http://www.uleth.ca/reg/courses/) – all topics listed in the descriptions must be covered in class.

Course coverage reports – at the end of the ach semester, instructors prepare course coverage reports which include a simplified course outline, grade distribution, and general comments about the course.

Course evaluations – students are given the opportunity to complete a course evaluation of the course and instructor.  They can be administered in-class or online; please consult with the admin support for your preference.

Course outlines – an agreement between the instructor and students, which can be used as a basis for grade appeals if altered without class consensus.  A copy should be submitted to the admin support for archival purposes.  See calendar for further information.

Disabilities – students requiring special consideration for exams are handled through the Disabilities Office.  Paperwork is sent to instructors about individual students and the procedures to follow (http://www.uleth.ca/ross/counselling/disabilities/index.html)

E-mail addresses – (1) ULETH account and (2) CS account (departmental).  All e-mail sent to the ULETH account is forwarded automatically to the CS account.

Exams – copies should be submitted to the admin support for archival purposes.  University policies regarding exams can be found in the Calendar (Part Four – Academic Regulations, 4, University Policies, f. Examination Policy and Procedures)

Ghost labs/tutorials – if course enrollment is at the max, ghost labs/tutorials may be activated if demand warrants.  Majors are given preference when registering, but wait lists are compiled up until the add/drop deadline.

Grants – NSERC Discovery and/or TRI grants require Form 180 (Intent to Apply); deadline is August 1^st.  ULRF applications can be obtained from Research Services.

ID card – pick up form from Registrar’s Office, and once completed, deliver to E640 and have photo taken.  Card will be prepared while you wait.

Incompletes – students may request an extension to the course because of illness or other circumstance beyond their control.  See Calendar (Part Four – Academic Regulations, 3. Academic Regulations, a. Grading, 2. Grade Point Average)

Independent Studies – see department policy

Instructor orientation manual – http://www.uleth.ca/vpa/instructor

Make-up exams – instructors set their own policies but if a student has a documented reason, make-ups can be arranged.  For final exams, students must complete a form to change the date/time they write, which is filed with the Dean’s Office.

Markers – instructors generally mark exams, quizzes and assignments; however, larger classes may require marking assistance.  Funds are included in the department budget to hire markers, who mark only assignments.  The current wage is $10 per hour.  Applications are available at the main office (C526) or online.

Prerequisite waiver – (1) to waive labs or tutorials because of scheduling conflict (2) to waive course prerequisites – students will register for classes without the necessary prerequisite so the admin support can run a monitor report on such; however, it only checks U of L courses, high school courses, not transferred credit courses.  To check these, contact Lynn Ambedian, Curriculum & Academic Scheduling, 403-329-2247.

Supervising Graduate Students – you must apply to become a member of the School of Graduate Studies.

STP FILE - (Salary, Tenure, Promotion) - what your file should contain

Textbooks – ordered online by the admin support to the University Bookstore.  Please provide title, author, publisher, edition, year, and ISBN.  Deadline dates:  FALL – first Friday in April; SPRING – last Friday in September; SUMMER – first Friday in March

Withdrawals – as of Fall 2011, students may withdraw at any point up to, and including, the last day of classes.